Conference and Events Coordinator (Part Time)

Blackstone Consulting, Inc.; Seattle (WA); On-site; USD 52,000 - 68,000; Full time

Job summary

Blackstone Consulting, Inc. seeks an experienced administrative coordinator to drive our Conference & Production Services calendar and communications at our Seattle campus. You will answer calls and emails, triage inquiries, manage weekly conference room walkthroughs, and report status updates.

You will learn the client’s reservation tool, handle space reservations, calendar management, and work orders for facility needs, plus basic AV appointments such as Webex and video conferencing.

Qualifications

• 3+ years of admin experience.
• Proactive and a team player.
• Strong attention to detail and critical thinking.
• Ability to analyze and anticipate problems.
• Superior communication across levels and partners.
• Track record delivering quality results with minimal direction.
• Excellent time management and multi-tasking.
• Follow-up and follow-through without reminders.
• Flexible and able to adapt to schedule changes.
• Responds promptly to emails, texts, and calls to provide high service.

Responsibilities

• Answer phone calls and emails; triage inquiries.
• Manage weekly conference room walkthroughs and report status.
• Learn and use the client’s reservation tool for space reservations.
• Handle calendar management and work orders for facility needs (furniture, janitorial, electrical).
• Support basic AV appointments—Webex, video conferencing, and microphones.

Skills

Admin experience

Communication skills

Time management

Problem solving

Customer service

Tools

Reservation tool

Job description

Experienced, organized individual to spearhead our clients Conference & Production Services calendar/communications. The team handles everything from basic room reservations to large, outdoor celebrations. You'll be responsible for answering phone calls, emails, and triaging them appropriately. You will manage weekly conference room walkthroughs, with reporting a weekly status update. You'll learn to use the clients reservation tool, handle many aspects of conference room coordination, including space reservations, calendar management, and work orders for facility needs (e.g., furniture setups, janitorial, electrical, etc.). Lastly, you'll support basic AV appointments-- setting up Webex, Video Conferencing, Keynote, and microphones.

Conference & Production Services is a diverse and nimble team that operates the clients Campus Conference Center schedules. Experienced admin/coordinator with great communication skills and a can-do attitude to support the efforts is a must.

Key Qualifications :

• 3+years' experience as an Admin
• You are proactive and a team player
• Strong attention to detail and critical thinking skills.
• Able to analyze situations, develop creative solutions, and see around corners to anticipate (and solve for) problems.
• Superior communication skills, with an ability to summarize and share relevant information in a clear and easy-to-understand way, across all levels. You are poised and skillfully communicate to develop trust and strong partnerships.
• Track record delivering high-quality results, with minimal direction, in an environment where expectations are high and timelines are challenging.
• You have excellent time management skills, and can multi-task and establish priorities.
• You don't need to be reminded to follow-up and follow-through.
• Able to remain flexible and prepared for changes to the schedule
• Act with a sense or urgency and quickly respond to emails, texts, and phone calls in order to provide a high standard of service to customers and colleagues.

Schedule :

• Tuesday to Thursday
• Ability to commute

Experience :

• Customer service: 1 year (Preferred)
• Coordinator experience: 1 year (Preferred)