Construction Project Admin & Coordination Specialist

Fashion Institute of Design & Merchandising; Irvine (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

HDR is seeking an Administrative Project Coordinator in Irvine, CA. The role supports project documentation, coordination of meetings, cost estimates, and change management within CMIS. A related associate degree and at least 1 year of experience are required, along with proficiency in Word and Excel.

The position reflects HDR’s employee-owned culture and collaborative environment. Responsibilities include organizing documents, coordinating insurance, preparing reports, and supporting multiple

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience.
• A minimum of 1 year related experience.
• Proficiency in Microsoft Word and Excel.
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Responsibilities

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist and help coordinate meetings and presentations
• Schedule and moderate project reviews
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project invoices and expense reports as needed
• Establish workshare agreements
• Develop and issue sub agreements
• Support management with coordination of cost estimating
• Job Hazard Analysis (JHA) reporting
• Assisting with change management
• Ensure accuracy and monitor workflows within Construction Management Information System (CMIS)
• Perform other duties as needed

Skills

Communication skills

Organizational skills

Education

Associate degree in related field

Tools

Microsoft Word

Microsoft Excel

CMIS knowledge

Job description

HDR is seeking an Administrative Project Coordinator in Irvine, CA. The role supports project documentation, coordination of meetings, cost estimates, and change management within CMIS. A related associate degree and at least 1 year of experience are required, along with proficiency in Word and Excel.

The position reflects HDR’s employee-owned culture and collaborative environment. Responsibilities include organizing documents, coordinating insurance, preparing reports, and supporting multiple