Impactful Administrative Coordinator Child & Youth Services

Blue-River-Services,-Inc.; Palmyra (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Blue River Services, Inc. is seeking a Child & Youth Services Administrative Coordinator to provide administrative, program, compliance, and operational support in the Child & Youth Services Department.

The role reports to the Director of Program & Clinical Operations and is Full-time, non-exempt, with a Mon-Fri 8am-3pm schedule. Responsibilities include maintaining records, preparing materials, routing calls, processing requisitions, coordinating staff training, and assisting with licensing,

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Experience in office administration or management is preferred.
• Must meet required background check, health, and employment screening standards.
• CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required.

Responsibilities

• Maintain accurate program records, reports, spreadsheets, forms, and confidential files.
• Prepare correspondence, billing documentation, meeting materials, and minutes.
• Answer and route telephone calls and provide general office support.
• Process purchase requisitions, maintain purchase orders, and manage department supplies.
• Coordinate staff training, certifications, TB testing, and professional development.
• Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations.
• Support licensing, safety, health, and regulatory compliance requirements.
• Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings.
• Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance.
• Maintain confidentiality and follow all policies and procedures.
• Complete deliveries, bank deposits, meeting setup, and other duties as assigned.

Skills

Organizational skills

Communication

Record-keeping

Typing speed 40 wpm

Teamwork

Multitasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Google Docs

OneDrive

Databases

Job description

Blue River Services, Inc. is seeking a Child & Youth Services Administrative Coordinator to provide administrative, program, compliance, and operational support in the Child & Youth Services Department.

The role reports to the Director of Program & Clinical Operations and is Full-time, non-exempt, with a Mon-Fri 8am-3pm schedule. Responsibilities include maintaining records, preparing materials, routing calls, processing requisitions, coordinating staff training, and assisting with licensing,