Child and Youth Services Administrative Coordinator

Blue-River-Services,-Inc.; Palmyra (IN); On-site; USD 38,000 - 48,000; Full time

Job summary

Blue River Services, Inc. is seeking a Child & Youth Services Administrative Coordinator to provide administrative, program, compliance, and operational support in the Child & Youth Services Department.

The role reports to the Director of Program & Clinical Operations and is Full-time, non-exempt, with a Mon-Fri 8am-3pm schedule. Responsibilities include maintaining records, preparing materials, routing calls, processing requisitions, coordinating staff training, and assisting with licensing,

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• Experience in office administration or management is preferred.
• Must meet required background check, health, and employment screening standards.
• CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required.

Responsibilities

• Maintain accurate program records, reports, spreadsheets, forms, and confidential files.
• Prepare correspondence, billing documentation, meeting materials, and minutes.
• Answer and route telephone calls and provide general office support.
• Process purchase requisitions, maintain purchase orders, and manage department supplies.
• Coordinate staff training, certifications, TB testing, and professional development.
• Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations.
• Support licensing, safety, health, and regulatory compliance requirements.
• Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings.
• Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance.
• Maintain confidentiality and follow all policies and procedures.
• Complete deliveries, bank deposits, meeting setup, and other duties as assigned.

Skills

Organizational skills

Communication

Record-keeping

Typing speed 40 wpm

Teamwork

Multitasking

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Excel

Google Docs

OneDrive

Databases

Job description

Description

JOB TITLE: Child & Youth Services Administrative Coordinator
DEPARTMENT: Child & Youth Services
SUPERVISOR’S TITLE: Director of Program & Clinical Operations – Child & Youth Services
POSITIONS SUPERVISED: None
JOB STATUS: Full - time, Non-Exempt
SCHEDULE: Mon - Fri (8am-3pm)

Summary:

Provide administrative, program, compliance, and operational support for the Child & Youth Services Department.

Key Responsibilities:

• Maintain accurate program records, reports, spreadsheets, forms, and confidential files
• Prepare correspondence, billing documentation, meeting materials, and minutes
• Answer and route telephone calls and provide general office support
• Process purchase requisitions, maintain purchase orders, and manage department supplies
• Coordinate staff training, certifications, TB testing, and professional development
• Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations
• Support licensing, safety, health, and regulatory compliance requirements
• Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings
• Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance
• Maintain confidentiality and follow all BRS policies and procedures
• Complete deliveries, bank deposits, meeting setup, and other duties as assigned

Qualifications & Skills:

• Strong organizational, communication, writing, and record-keeping skills
• Ability to manage multiple projects and work effectively as part of a team
• Proficiency with Microsoft Word, Excel, Google Docs, OneDrive, databases, and spreadsheets
• Ability to type at least 40 words per minute when corrected for errors
• Must be at least 21 years of age
• Must meet required background check, health, and employment screening standards

Certifications & Requirements:

• CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required
• Completion of pre-employment drug screening
• Reliable transportation, valid driver’s license, and vehicle liability insurance required
• Completion of required annual professional development training
• Ability to lift and carry a box of office supplies

Blue River Services, Inc. is an Equal Opportunity Employer/Drug-Free Workplace

Requirements

Education & Experience Requirements:

• High school diploma from an accredited school or equivalent required
• Bachelor’s degree preferred
• Experience in office administration or management preferred
• Multi-project management experience preferred