Child and Youth Services Administrative Coordinator

Blue River Services, Inc.; Palmyra (IN); On-site; USD 21,000 - 25,000; Full time

Job summary

Blue River Services, Inc. is seeking an Administrative Coordinator for the Child & Youth Services department to provide administrative, program, and operational support, ensuring compliance and smooth daily operations.

The role requires strong organizational skills, proficiency with Word, Excel, Google Docs, OneDrive, and data entry, with a Mon–Fri 8am–3pm schedule and hourly wages of $15–$18. Experience coordinating staff training, maintaining confidential files, and supporting licensing

Qualifications

• Strong organizational, communication, writing, and record-keeping skills.
• Ability to manage multiple projects and work effectively as part of a team.
• Proficiency with Microsoft Word, Excel, Google Docs, OneDrive, databases, and spreadsheets.

Responsibilities

• Maintain accurate program records, reports, spreadsheets, forms, and confidential files
• Prepare correspondence, billing documentation, meeting materials, and minutes
• Answer and route telephone calls and provide general office support
• Process purchase requisitions, maintain purchase orders, and manage department supplies
• Coordinate staff training, certifications, TB testing, and professional development
• Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations
• Support licensing, safety, health, and regulatory compliance requirements
• Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings
• Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance
• Maintain confidentiality and follow all BRS policies and procedures
• Complete deliveries, bank deposits, meeting setup, and other duties as assigned

Skills

Organizational skills

Communication skills

Typing speed

Data entry

Team player

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

Google Docs

OneDrive

Databases

Job description

Child and Youth Services Administrative Coordinator

About this position

Description:

JOB TITLE: Child & Youth Services Administrative Coordinator
DEPARTMENT: Child & Youth Services
SUPERVISOR’S TITLE: Director of Program & Clinical Operations – Child & Youth Services
POSITIONS SUPERVISED: None
JOB STATUS: Full - time, Non-Exempt
SCHEDULE: Mon - Fri (8am-3pm)

Summary:

Provide administrative, program, compliance, and operational support for the Child & Youth Services Department.

Key Responsibilities:

• Maintain accurate program records, reports, spreadsheets, forms, and confidential files
• Prepare correspondence, billing documentation, meeting materials, and minutes
• Answer and route telephone calls and provide general office support
• Process purchase requisitions, maintain purchase orders, and manage department supplies
• Coordinate staff training, certifications, TB testing, and professional development
• Assist with staffing coverage, scheduling, child-to-staff ratios, and daily program operations
• Support licensing, safety, health, and regulatory compliance requirements
• Assist with 21st CCLC documentation, Cayen data entry, curriculum support, and grant meetings
• Coordinate Food Program documentation, menu planning, nutrient analysis, and compliance
• Maintain confidentiality and follow all BRS policies and procedures
• Complete deliveries, bank deposits, meeting setup, and other duties as assigned

Qualifications & Skills:

• Strong organizational, communication, writing, and record-keeping skills
• Ability to manage multiple projects and work effectively as part of a team
• Proficiency with Microsoft Word, Excel, Google Docs, OneDrive, databases, and spreadsheets
• Ability to type at least 40 words per minute when corrected for errors
• Must be at least 21 years of age
• Must meet required background check, health, and employment screening standards

Certifications & Requirements:

• CPR, First Aid, Preventing Disease Transmission, CPI, and ServSafe certifications required
• Completion of pre-employment drug screening
• Reliable transportation, valid driver’s license, and vehicle liability insurance required
• Completion of required annual professional development training
• Ability to lift and carry a box of office supplies

Blue River Services, Inc. is an Equal Opportunity Employer/Drug-Free Workplace

Education & Experience Requirements:

• High school diploma from an accredited school or equivalent required · Bachelor’s degree preferred · Experience in office administration or management preferred · Multi-project management experience preferred

Salary Information

$15 - $18Hourly Wage