IEP & Special Education Records Clerk

Saugus-Public-Schools; Saugus (MA); On-site; USD 43,000 - 52,000; Full time

Job summary

Saugus Public Schools is seeking a Special Education Clerk to support the Executive Director of Pupil Personnel and the Evaluation Team Leaders in clerical duties for students with IEPs.

The role requires strong organization, attention to detail, confidentiality, and effective communication with families, school staff and agencies. Duties include maintaining records, processing IEPs, and coordinating referrals within MA requirements.

Qualifications

• High School Diploma or equivalent; administrative or educational experience preferred.
• Experience in a special education setting is preferred.
• Excellent attention to detail and ability to meet multiple deadlines.
• Strong organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle sensitive student information with compassion.
• Proficiency with standard office technology, email, data entry.
• Ability to work independently and in a collaborative office environment.
• Familiarity with special education terminology, IEP processes and MA requirements preferred.

Responsibilities

• Maintain accurate, confidential special education student records per district, state, and federal rules.
• Process IEPs accurately and distribute to families per regulations.
• Process referrals for testing and coordinate with Evaluation Team Leaders.
• Collaborate with staff on transportation needs, moves, and billing inquiries.
• Retrieve IEP records for PPS team and respond to requests from families and agencies.
• Inform and coordinate with Registration Office on residency situations.
• Track initial and three-year reevaluation timelines and other mandated records.
• Enter and maintain student information in the district system.
• Answer calls, respond to inquiries, and provide information to families and staff.
• Process correspondence and translation of documents as required; maintain confidentiality.

Job description

Saugus Public Schools is seeking a Special Education Clerk to support the Executive Director of Pupil Personnel and the Evaluation Team Leaders in clerical duties for students with IEPs.

The role requires strong organization, attention to detail, confidentiality, and effective communication with families, school staff and agencies. Duties include maintaining records, processing IEPs, and coordinating referrals within MA requirements.