ADMINISTRATIVE ASSISTANT - SPECIAL EDUCATION

Pioneer Valley Performing Arts; South Hadley (MA); On-site; USD 36,000 - 39,000; Full time

Job summary

Pioneer Valley Performing Arts Charter Public School in South Hadley, MA, seeks an Administrative Assistant for Special Education. The role supports IEP/504 processes, tracks timelines, and maintains compliant records under the Director of Student Services. Strong organization and confidentiality are essential.

Responsibilities include scheduling meetings, coordinating staff, handling forms, and translating materials as needed. 200 work days, 8-hour days, with hourly pay from $26 to $28.

Qualifications

• The candidate should hold a High School Diploma; an Associate degree is preferred.
• Background check (CORI/SORI & Fingerprinting) required.
• Experience in an office environment and proficiency with technology and equipment.

Responsibilities

• Schedule all IEP and 504 review meetings.
• Arrange staff to attend IEP and 504 meetings.
• Send and track required forms for staff prior to meetings.
• Support IEP process timelines and document handling.

Skills

Organizational skills

Multitasking

Deadline-oriented

Public interactions

Willingness to learn

Education

High School Diploma

Associate degree preferred

Tools

PowerSchool

Office equipment

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

ADMINISTRATIVE ASSISTANT - SPECIAL EDUCATION

Administration Professional South Hadley, MA, US

Salary Range: $26.00 To $28.00 Hourly

ADMINISTRATIVE ASSISTANT – SPECIAL EDUCATION

PioneerValleyPerformingArtsCharterPublicSchool,7-12,PublicCharterSchoollocatedin South Hadley, MA

JobDescription:

PVPA has an opportunity for a professional Administrative Assistant in our Special Education Office starting immediately. We are looking for an individual that is highly organized, able to multitask, meet deadlines, be respectful with the public and is willing to learn new skills. This position is tasked with keeping the IEP process and record keeping in compliance with state regulations. Under the supervision of the Director of Student Services you will:

• Schedule all IEP (Individualized Education Program) and 504review meetings
• Arrange for required staff to be present at IEP and 504 meetings
• Send and track that required forms are completed by staff prior to IEP meetings (Ed A & B)
• Support the Director of Student Services to track IEP process timelines
• Process IEP and 504 documents for mailing to parents
• Provide reminders to parents in, compliance with special education law, regarding parent response to proposed IEPs and Evaluation Consent forms
• SupportInitiate and track documents that need to be translated for families (progress reports, grade reports, IEPs, 504s, Evaluations etc.)
• Support the Director of Student Services to submit materials for state compliance (Integrated Monitoring) reviews within Student Services (Special Education & English Learner Education)
• Meet weekly with the Directors of Student Services to create a weekly work plan
• Facilitate clear and timely communication
• Support the administration of standardized testing (MCAS, PSAT, SAT)
• Keep accurate and up-to-date records
• Perform other related duties as assigned

Qualifications;

The successful candidate will minimally hold a High School Diploma, Associates degree is preferred, be able to pass a background check (CORI/SORI & Fingerprinting), be able to provide evidence of successful prior experience working in an office atmosphere, and be proficient in the use of technology and office equipment. Preferred experience working with PowerSchool Special Programs, experience in a school setting and demonstrated commitment to confidentiality.

OtherInformation/Instructions:

This position follows the school calendar and works 200 days with 8-hour days. Salary Range: $26.00 to $28.00 per hour dependent upon degree and experience.