IEP & Records Coordinator — Special Education

Pioneer Valley Performing Arts; South Hadley (MA); On-site; USD 36,000 - 39,000; Full time

Job summary

Pioneer Valley Performing Arts Charter Public School in South Hadley, MA, seeks an Administrative Assistant for Special Education. The role supports IEP/504 processes, tracks timelines, and maintains compliant records under the Director of Student Services. Strong organization and confidentiality are essential.

Responsibilities include scheduling meetings, coordinating staff, handling forms, and translating materials as needed. 200 work days, 8-hour days, with hourly pay from $26 to $28.

Qualifications

• The candidate should hold a High School Diploma; an Associate degree is preferred.
• Background check (CORI/SORI & Fingerprinting) required.
• Experience in an office environment and proficiency with technology and equipment.

Responsibilities

• Schedule all IEP and 504 review meetings.
• Arrange staff to attend IEP and 504 meetings.
• Send and track required forms for staff prior to meetings.
• Support IEP process timelines and document handling.

Skills

Organizational skills

Multitasking

Deadline-oriented

Public interactions

Willingness to learn

Education

High School Diploma

Associate degree preferred

Tools

PowerSchool

Office equipment

Job description

Pioneer Valley Performing Arts Charter Public School in South Hadley, MA, seeks an Administrative Assistant for Special Education. The role supports IEP/504 processes, tracks timelines, and maintains compliant records under the Director of Student Services. Strong organization and confidentiality are essential.

Responsibilities include scheduling meetings, coordinating staff, handling forms, and translating materials as needed. 200 work days, 8-hour days, with hourly pay from $26 to $28.