ICQA Coordinator: Inventory & Quality Assurance

NYU Langone Hospitals; New York (NY); Hybrid; USD 66,000 - 92,000; Full time

Job summary

NYU Langone Orthopedic Hospital is seeking an ICQA Coordinator to join the Supply Chain team at LOH. This role focuses on improving inventory accuracy for perioperative services, electrophysiology, cath lab, and radiology with routine cycle counts and FIFO enforcement.

The ideal candidate holds a BA/BS and 2–3 years in inventory management, with proficiency in Microsoft Office and ERP/WMS systems. The position requires physical mobility and the ability to lift up to 50 lbs in a hospital

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 2-3 years of inventory/retail experience.
• Proficiency in Microsoft Suite (Excel, PowerPoint, Access).
• Experience with PeopleSoft, QIAM (RFID), or similar ERP/WMS/IMS systems.
• Strong analytical skills to interpret complex inventory data.

Responsibilities

• Cycle counting: perform daily physical inventory counts to ensure on-hand quantities match system records.
• FIFO & expiration management: rotate stock and identify/remove expired items.
• Variance reconciliation: recount discrepancies identified during audits.
• Returns & scrap processing: handle and dispose of returned items and scrap per safety protocols.
• Recall support: locate and remove recalled items from shelves immediately on notification.
• Par level reviews: assist in data collection for par level adjustments.
• Reporting: generate high-level reports for Senior Leadership on inventory health, expirations, recalls, and data outliers.
• Analytics: analyze large datasets to uncover trends and inform decisions.
• Physical requirements: lift up to 50 lbs and be mobile for shifts in a hospital setting.

Skills

Analytical skills

Attention to detail

Handheld scanners

Inventory management

ERP/WMS/IMS knowledge

Education

Bachelor's Degree

Tools

Microsoft Excel

PowerPoint

Access

PeopleSoft

QIAM RFID

ERP/WMS/IMS systems

Job description

NYU Langone Orthopedic Hospital at NYU Langone Health is one of the nation's leading orthopedic and rheumatologic, specialty hospitals dedicated to the prevention and treatment of musculoskeletal diseases. The hospital provides some of the most advanced orthopedic programs in the region for musculoskeletal disorders and the largest pediatric orthopedic program in New York City. The hospital is consistently ranked among the leading orthopedic centers nationwide by U.S. News and World Report. Our expert physicians combine extensive experience and research with the latest technology for bone and joint problems that affect patient's ability to function. We specialize in the following areas: Orthopedic Surgery, Rheumatology, Neurology, and Radiology. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Learn more about NYULangoneOrthopedic Hospital, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Inventory Control and Quality Assurance (ICQA) Coordinator - LOH.

In this role, the successful candidate We have an exciting opportunity to join our Supply Chain team as an ICQA Associate. This is a newly created salaried role designed to improve inventory accuracy and supply quality across our main campus hospital.
Main priority is oversight of inventory supplies for Perioperative Services, Electrophysiology Lab, Cardiac Catheterization Lab, and Radiology.
Please Note: As this is a new role, workflows are subject to change. This position requires physical mobility throughout the hospital and flexibility as we build the department.

Job Responsibilities:

• Cycle Counting:Perform daily physical inventory cycle counts to ensure on-hand qtys are in line with expected totals.
• FIFO & Expiration Management:Physically rotate stock to enforce First-In, First-Out (FIFO) compliance and identify/remove expired products.
• Variance Reconciliation:Conduct recounts on discrepancies identified during audits to assist in variance resolution.
• Returns & Scrap Processing:Physically handle and process returned items and dispose of scrap materials according to hospital safety protocols.
• Recall Support:Locate and remove recalled items from shelves immediately upon notification.
• Par Level Reviews:Assist in data collection by verifying physical space capacity for par level adjustments.
• Reporting:Generate high-level reports using Microsoft Suite for Senior Leadership regarding inventory health, expirations, recall summaries, financial accuracy, and data outliers.
• Analytics: Analyze and synthesize large, complex datasets to uncover trends, translate findings into actionable insights, and support data-driven decision-making.
• Physical Requirements:Must be able to lift up to 50 lbs, bend, reach, and stand/walk for the majority of the shift at 550 1st Ave.

Additional Position Specific Responsibilities:
Minimum Qualifications:
Bachelors Degree (BA/BS) required.
2-3 years of relevant inventory/retail experience.
Proficiency in Microsoft Suite (Excel VLOOKUPs/Pivots, PowerPoint, Access).
Experience with PeopleSoft, QIAM (RFID), or similar ERP/WMS/IMS systems.
Strong analytical skills to interpret complex inventory data.
Attention to detail for accurate counting.
Experience with handheld scanners and data entry.

Minimum Qualifications:
To qualify you must have a Minimum Qualifications:Bachelors degree or equivalent combination of education and experience. Minimum of two years managerial experience in healthcare setting. Excellent management and communications skills.

Preferred Qualifications:
2-3 years of relevant inventory/retail experience.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Orthopedic Hospital provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Orthopedic Hospital is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $91,932.72 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here