IC Coordinator

Quantix SCS LLC; Louisville (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Quantix SCS LLC is seeking an IC Coordinator to serve as the central contact for IC onboarding and documentation distribution across Safety, Training, Drivers, Omnitracs, and Payroll. The role acts as the subject matter expert on IC contracts and handles various administrative tasks tied to IC management.

The position requires payroll experience, the ability to learn multiple systems (TMW a plus), and strong attention to detail.

Qualifications

• Payroll experience in transportation or logistics preferred.
• Ability to learn and use multiple systems, TMW a plus.
• Strong attention to detail and accuracy.
• Intermediate Excel skills for spreadsheets.
• Excellent organizational aptitude and multi-tasking.
• Strong problem-solving and critical-thinking abilities.
• Effective written and verbal communication.
• Ability to work independently or in a team.

Responsibilities

• Disseminate documentation to Safety, Training, Drivers, Omnitracs, and Payroll.
• Be subject matter expert on IC contracts.
• Enter tractor and driver data into TMT and TMW; manage insurance deductions.
• Process status changes for owner operators.
• Maintain Comdata fuel cards and integrate fuel data into Great Plains.
• Assist with balance sheet reconciliations for IC deductions.
• Document and catalog IC contracts electronically.
• Perform other duties as assigned by management.

Skills

Payroll experience

TMW experience

Attention to detail

Excel

Organization

Problem solving

Communication

Teamwork

Tools

TMW

Great Plains

Excel

Job description

Description

The IC Coordinator will be the central point of contact for IC onboarding. This role involves disseminating all required documentation to various responsible departments, including Safety, Training, Drivers, Omnitracs, and Payroll. The IC Coordinator will also be the subject matter expert on I/C contracts and will handle various administrative and operational tasks related to IC management.

Key Responsibilities

• Disseminate all required documentation to various responsible departments: Safety, Training, Drivers, Omnitracs, Payroll.
• Be the subject matter expert on I/C contracts.
• Perform tractor and driver entry into TMT and TMW. Maintain insurance deductions and entry for various carriers.
• Perform status changes for all owner operators.
• Maintain Comdata fuel cards and integrate fuel data into Great Plains.
• Collaborate with the accounting group to assist with or perform balance sheet reconciliations for IC deductions.
• Electronically document and catalog IC contracts.
• Perform other duties as assigned by management.

Qualifications

• Proven payroll experience, preferably in a transportation or logistics environment.
• Ability to learn and use multiple systems, with TMW experience being a plus.
• Exceptional attention to detail and accuracy.
• Intermediate skills in Excel, including the ability to create and manage spreadsheets.
• Strong organizational skills and the ability to handle multiple tasks simultaneously.
• Excellent problem-solving skills and the ability to think critically.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.