Hybrid Vascular Surgery Scheduler & Care Coordinator

Brigham and Women's Hospital; Boston (MA); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Comprehensive benefits

403(b) retirement plan

Tuition reimbursement

Discounted MBTA pass

Career growth opportunities

Job summary

Brigham and Women's Hospital is seeking a Surgical Coordinator for the Vascular Surgery team. The role is hybrid, full-time, and based in Boston, MA, coordinating surgical procedures, preoperative testing, and patient scheduling from start to finish.

You will work with vascular surgeons, clinical teams, and administrative staff to ensure efficient scheduling, accurate records in Epic, and strong patient communication.

Qualifications

• High school diploma or equivalent required.
• 2–3 years of office experience required.
• Proficiency in Microsoft Office Suite and familiarity with standard office operations and administrative procedures.
• Strong written and verbal communication skills with patients, providers, and colleagues.
• Excellent organizational, multitasking, and time management skills with strong attention to detail.
• Ability to manage routine and non-routine phone inquiries, resolve routine issues, and maintain accurate documentation.

Responsibilities

• Coordinate and schedule surgical procedures for vascular surgeons, ensuring accurate and timely scheduling.
• Arrange preoperative testing, appointments, and related scheduling requirements.
• Collaborate with surgeons, clinical teams, and administrative staff to coordinate schedules and support operations.
• Serve as a primary contact for patients, providing scheduling information and coordinating details.
• Schedule patient visits and support check-in/check-out processes as needed.
• Assist with prior authorization inquiries, insurance documentation, and communications.
• Maintain patient records in Epic, including billing forms and testing results.
• Serve as an Epic Super User for scheduling, registration, and billing, with training provided.
• Support daily administrative operations and practice-related activities.

Skills

Office experience

MS Office

Communication skills

Organization

Multitasking

Education

High school diploma or equivalent

Tools

Epic

Billing software

Job description

Brigham and Women's Hospital is seeking a Surgical Coordinator for the Vascular Surgery team. The role is hybrid, full-time, and based in Boston, MA, coordinating surgical procedures, preoperative testing, and patient scheduling from start to finish.

You will work with vascular surgeons, clinical teams, and administrative staff to ensure efficient scheduling, accurate records in Epic, and strong patient communication.