Hybrid US Payroll Analyst — Workday & Compliance

Xapply; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Notion is seeking a Payroll Analyst on the Accounting team to manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team.

In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment.

Qualifications

• 4+ years of U.S. payroll processing experience for small to midsize organizations.
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws.
• Strong in house payroll system experience, including the ability to quickly learn new systems.
• Ability to handle multiple projects and competing priorities in a high growth environment.
• Highly Proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows.

Responsibilities

• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States.
• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time.
• Process all leave of absence amounts, fringe benefits, equity transactions, and 401K/Roth contributions using Fidelity.
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay.
• Collaborate with the People team, Finance team, and external payroll partners to identify and improve payroll workflows.
• Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries.
• Ability to generate and analyze payroll reports using Workday.
• Reconcile and prepare month end U.S. payroll journal entries.
• Assist with balance sheet reconciliations.
• Serve as additional support to the Senior Payroll Analyst.
• Complete ad-hoc tasks and other duties as assigned.

Skills

Payroll processing

Payroll compliance

In-house systems

Project management

Excel proficiency

Tools

Workday

ADP

NetSuite

Job description

Notion is seeking a Payroll Analyst on the Accounting team to manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team.

In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment.