Payroll Analyst — US Payroll & Workday Specialist

United States Digital Space LLC; United States; Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Competitive cash compensation

Equity and benefits

Job summary

Notion is seeking a Payroll Analyst on the Accounting team to manage accurate, on-time U.S. payrolls and provide coverage. You will partner with Accounting, People Ops, and Benefits to refine processes in a fast-changing environment.

Role can be based in San Francisco or New York City with anchor days in the office. You will handle bi-weekly and off-cycle payrolls, administer Workday Time Tracking, process leaves, benefits, and equity transactions, liaise with ADP, and help improve payroll

Qualifications

• 4+ years of U.S. payroll processing experience for small to midsize organizations.
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws.
• Strong in house payroll system experience, including the ability to quickly learn new systems.
• Ability to handle multiple projects and competing priorities in a high growth environment.
• Highly proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows.

Responsibilities

• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States
• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time
• Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay
• Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows
• Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries
• Ability to generate and analyze payroll reports using Workday
• Reconcile and prepare month end U.S. payroll journal entries
• Assist with balance sheet reconciliations
• Serve as additional support to the Senior Payroll Analyst
• Complete ad-hoc tasks and other duties as assigned

Skills

Payroll processing

Workday

ADP

Fidelity

Excel

Tax compliance

Tools

Workday Time Tracking

NetSuite

ADP Smart Compliance

Job description

Notion is seeking a Payroll Analyst on the Accounting team to manage accurate, on-time U.S. payrolls and provide coverage. You will partner with Accounting, People Ops, and Benefits to refine processes in a fast-changing environment.

Role can be based in San Francisco or New York City with anchor days in the office. You will handle bi-weekly and off-cycle payrolls, administer Workday Time Tracking, process leaves, benefits, and equity transactions, liaise with ADP, and help improve payroll