Payroll Analyst (US) - Mastery of Workday & Compliance

Apply; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Notion is hiring a Payroll Analyst to manage the U.S. payroll portfolio for the Accounting team. Expect hands-on processing, improving workflows, and close collaboration with Accounting, People Ops, Benefits, and external partners.

You’ll own time tracking, benefits contributions, and garnishments, while ensuring compliance and accurate month‑end entries. This role can sit in San Francisco or New York City with anchor days in the office.

Qualifications

• 4+ years of U.S. payroll processing experience for small to midsize organizations.
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws.
• Strong in house payroll system experience, including the ability to quickly learn new systems.
• Ability to handle multiple projects and competing priorities in a high growth environment.
• Highly Proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflows.

Responsibilities

• Manage and reconcile all bi‑weekly, quarterly (commissions), and off‑cycle payrolls using Workday for employees in the United States.
• Own and administer the Workday Time Tracking module for all non‑exempt hourly employees to ensure timecards are accurately submitted and approved on time.
• Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401(k)/Roth contributions using Fidelity.
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay.
• Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows.
• Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries.
• Ability to generate and analyze payroll reports using Workday.
• Reconcile and prepare month‑end U.S. payroll journal entries.
• Assist with balance sheet reconciliations.
• Serve as additional support to the Senior Payroll Analyst.
• Complete ad‑hoc tasks and other duties as assigned

Skills

US payroll processing

US payroll compliance

in-house payroll systems

multi-project management

Advanced Excel

Tools

Workday

ADP

NetSuite

Job description

Notion is hiring a Payroll Analyst to manage the U.S. payroll portfolio for the Accounting team. Expect hands-on processing, improving workflows, and close collaboration with Accounting, People Ops, Benefits, and external partners.

You’ll own time tracking, benefits contributions, and garnishments, while ensuring compliance and accurate month‑end entries. This role can sit in San Francisco or New York City with anchor days in the office.