Payroll Analyst — Workday Expert for US Payroll

Wwshemi; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Notion is seeking a Payroll Analyst to join our Accounting team to manage accurate, on-time U.S. payrolls and support payroll operations.

Based in either San Francisco or New York City, you will partner with Accounting, People Ops, and Benefits to refine processes and ensure precision and trust in payroll. You’ll handle time tracking, leave, benefits, and equity transactions while helping optimize workflows in a fast‑growing environment.

Qualifications

• 4+ years of U.S. payroll processing experience for small-to-midsize organizations.
• 2+ years of experience with Workday payroll system.
• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws.
• Ability to handle multiple projects and competing priorities in a high growth environment.
• Highly proficient in MS Excel (e.g. vlookups, pivot tables, and formulas).

Responsibilities

• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States.
• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time.
• Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity.
• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay.
• Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows.
• Provide excellent employee experience as the first point of contact for all U.S. payroll inquiries.
• Ability to generate and analyze payroll reports using Workday.
• Reconcile and prepare month end U.S. payroll journal entries.
• Assist with balance sheet reconciliations.
• Serve as additional support to the Senior Payroll Analyst.
• Complete ad-hoc tasks and other duties as assigned

Skills

US payroll processing

Workday payroll system

US payroll compliance

Project management

MS Excel

Tools

NetSuite

ADP

Job description

Notion is seeking a Payroll Analyst to join our Accounting team to manage accurate, on-time U.S. payrolls and support payroll operations.

Based in either San Francisco or New York City, you will partner with Accounting, People Ops, and Benefits to refine processes and ensure precision and trust in payroll. You’ll handle time tracking, leave, benefits, and equity transactions while helping optimize workflows in a fast‑growing environment.