Hybrid University Events Lead (1-Year)

Stanford University; Palo Alto (CA); Hybrid; USD 102,000 - 117,000; Full time

Job summary

Stanford University seeks an experienced events professional to support planning and execution of special events. The role involves managing logistics, production schedules, timelines and materials, and pre- and post-event evaluations for in-person and hybrid events.

You will coordinate vendor services, support budget management, and on-site day-of-event activities, reporting to the Associate Vice President of University Events. Prior experience in educational settings is preferred.

Responsibilities

• Sourcing and engaging vendors, including submitting requests and finalizing orders, coordinating deliveries and processing invoices.
• Contracts work with procurement. Obtaining Certificate of Insurance (COI) and Multi-year contract monitoring
• Managing department shared inboxes and responding to inquiries by email and phone.
• Inspecting event facilities for maintenance, janitorial and fire safety issues, ensuring enforcement of Environmental Health and Safety and other facility regulations. Arrange for correction if issues are found
• Managing high-profile events and previous experience in an educational setting.
• Familiarity with university events and/or work experience at Sanford.

Job description

Stanford University seeks an experienced events professional to support planning and execution of special events. The role involves managing logistics, production schedules, timelines and materials, and pre- and post-event evaluations for in-person and hybrid events.

You will coordinate vendor services, support budget management, and on-site day-of-event activities, reporting to the Associate Vice President of University Events. Prior experience in educational settings is preferred.