Hybrid Conference & Events Manager (1-Year)

Abundance Network; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Stanford's Graduate School of Business (GSB) seeks a Conference and Event Manager for a 1-year fixed-term position to plan and execute conferences and events, including high-profile speaker visits, academic conferences, seminars, executive programs, and student-facing opportunities.

This role partners with GSB departments and event owners, leading projects, managing budgets, coordinating vendors, registration, and on-site logistics for in-person, hybrid, and virtual events.

Qualifications

• Bachelor's degree and three years of relevant experience or combination of education and relevant experience.
• Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
• Excellent project management skills, and the ability to manage complex timelines and multiple projects.
• Excellent interpersonal, communication, time management, and customer service skills.

Responsibilities

• Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
• Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects such as marketing, vendors, and media.
• Responsible for budget planning and management, venue management and equipment and facilities management for specific events.
• Oversee development of registration strategy and logistics.
• Build and maintain relationships with internal and external partners.
• Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.
• Research and provide recommendations for potential event locations, and evaluate alternatives.
• Communicate with visiting entities such as vendors, teams, coaches and officials for assigned events.

Skills

Project management

Budget management

Vendor coordination

Stakeholder meetings

Customer service

Team leadership

Communication

Timelines

Education

Bachelor's degree

Tools

Microsoft Office

FileMaker Pro

Google Docs/Forms

Job description

Stanford's Graduate School of Business (GSB) seeks a Conference and Event Manager for a 1-year fixed-term position to plan and execute conferences and events, including high-profile speaker visits, academic conferences, seminars, executive programs, and student-facing opportunities.

This role partners with GSB departments and event owners, leading projects, managing budgets, coordinating vendors, registration, and on-site logistics for in-person, hybrid, and virtual events.