Hybrid Travel Coordinator - Nonprofit Logistics

SJRC Texas Inc; San Antonio (TX); Hybrid; USD 45,000 - 55,000; Full time

Job summary

SJRC Texas Inc. is seeking a Travel Coordinator to plan, organize, and manage travel and fleet logistics for program participants.

This hybrid role, based in San Antonio, requires coordinating flights, lodging, ground transportation, and itineraries while ensuring cost-effectiveness and policy compliance. The position supports event logistics, maintains vendor relationships, and ensures safety and regulatory compliance.

Qualifications

• Associate’s degree and at least two years of related experience required.
• Experience in travel coordination, administrative support, event planning, or related roles—nonprofit experience preferred.
• Strong organizational and time-management skills with high attention to detail.
• Excellent communication and customer-service skills.
• Ability to manage multiple priorities and work in fast-paced environments.
• Proficient with Microsoft Office Suite or related software.
• Advanced knowledge of Microsoft Excel and Outlook.

Responsibilities

• Arrange domestic travel, including flights, lodging, ground transportation, itineraries, and fleet reservations.
• Support travel and fleet logistics for field operations, conferences, and special events.
• Ensure all arrangements comply with organizational travel and fleet policies and budget constraints.
• Prepare and distribute detailed travel and fleet itineraries and relevant documentation.
• Maintain accurate travel and fleet records, reservations, and expense documents.
• Provide on-call support for travelers during active trips when needed.
• Ensure all travel meets safety standards and organizational risk-management guidelines.
• Stay updated on travel advisories, health requirements, and region-specific regulations.
• Assist with incident reporting and follow-up when travel disruptions or emergencies occur.
• Coordinate logistics for conferences, site visits, and field missions.
• Collaborate with program teams to support travel and fleet needs for program participants and partners.
• Manage group bookings and onsite logistics as needed.
• Performs other related duties as assigned.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

Customer service

MS Office

Microsoft Excel

Microsoft Outlook

Multitasking

Education

Associate’s degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office Suite

Job description

SJRC Texas Inc. is seeking a Travel Coordinator to plan, organize, and manage travel and fleet logistics for program participants.

This hybrid role, based in San Antonio, requires coordinating flights, lodging, ground transportation, and itineraries while ensuring cost-effectiveness and policy compliance. The position supports event logistics, maintains vendor relationships, and ensures safety and regulatory compliance.