Travel & Logistics Coordinator (Nonprofit)

Socket.dev; San Antonio (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

Socket.dev seeks a Travel Coordinator to plan and organize travel and fleet logistics for program participants in San Antonio. Responsibilities include arranging domestic travel, coordinating with events, and ensuring compliance with policies and budgets.

Strong MS Office skills and excellent communication are essential. Ideal candidates will have an Associate’s degree, 2+ years in travel coordination or related roles, and experience with travel documentation and vendor relationships.

Qualifications

• Associate’s degree and at least two years of related experience.
• Experience in travel coordination, administrative support, event planning, or related roles.
• Strong organizational and time-management skills with high attention to detail.
• Excellent communication and customer-service skills.
• Proficient with Microsoft Office Suite; advanced knowledge of Excel and Outlook.

Responsibilities

• Arrange domestic travel, including flights, lodging, ground transportation, itineraries, and fleet reservations.
• Support travel and fleet logistics for field operations, conferences, and special events.
• Ensure all arrangements comply with organizational travel and fleet policies and budget constraints.
• Prepare and distribute detailed travel and fleet itineraries and relevant documentation.
• Maintain accurate travel and fleet records, reservations, and expense documents.
• Provide on-call support for travelers during active trips when needed.
• Ensure all travel meets safety standards and risk-management guidelines.
• Stay updated on travel advisories and region-specific regulations.
• Assist with incident reporting and follow-up when disruptions occur.
• Coordinate logistics for conferences, site visits, and field missions.
• Collaborate with program teams to support travel and fleet needs for participants and partners.
• Manage group bookings and onsite logistics.

Skills

Travel coordination

Administrative support

Event planning

Microsoft Office

Excel

Outlook

Communication skills

Time management

Customer service

Education

Associate’s degree

Job description

Socket.dev seeks a Travel Coordinator to plan and organize travel and fleet logistics for program participants in San Antonio. Responsibilities include arranging domestic travel, coordinating with events, and ensuring compliance with policies and budgets.

Strong MS Office skills and excellent communication are essential. Ideal candidates will have an Associate’s degree, 2+ years in travel coordination or related roles, and experience with travel documentation and vendor relationships.