TRAVEL COORDINATOR - HYBRID

Socket.dev; San Antonio (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

Socket.dev seeks a Travel Coordinator to plan and organize travel and fleet logistics for program participants in San Antonio. Responsibilities include arranging domestic travel, coordinating with events, and ensuring compliance with policies and budgets.

Strong MS Office skills and excellent communication are essential. Ideal candidates will have an Associate’s degree, 2+ years in travel coordination or related roles, and experience with travel documentation and vendor relationships.

Qualifications

• Associate’s degree and at least two years of related experience.
• Experience in travel coordination, administrative support, event planning, or related roles.
• Strong organizational and time-management skills with high attention to detail.
• Excellent communication and customer-service skills.
• Proficient with Microsoft Office Suite; advanced knowledge of Excel and Outlook.

Responsibilities

• Arrange domestic travel, including flights, lodging, ground transportation, itineraries, and fleet reservations.
• Support travel and fleet logistics for field operations, conferences, and special events.
• Ensure all arrangements comply with organizational travel and fleet policies and budget constraints.
• Prepare and distribute detailed travel and fleet itineraries and relevant documentation.
• Maintain accurate travel and fleet records, reservations, and expense documents.
• Provide on-call support for travelers during active trips when needed.
• Ensure all travel meets safety standards and risk-management guidelines.
• Stay updated on travel advisories and region-specific regulations.
• Assist with incident reporting and follow-up when disruptions occur.
• Coordinate logistics for conferences, site visits, and field missions.
• Collaborate with program teams to support travel and fleet needs for participants and partners.
• Manage group bookings and onsite logistics.

Skills

Travel coordination

Administrative support

Event planning

Microsoft Office

Excel

Outlook

Communication skills

Time management

Customer service

Education

Associate’s degree

Job description

The candidate must reside in San Antonio or the direct surrounding area.

PRIMARY FUNCTION/RESPONSIBILTY

The Travel Coordinator is responsible for planning, organizing, and managing all travel and fleet related logistics for all program participants. This role ensures travel and fleet arrangements are cost-effective, efficient, and aligned with the organization’s mission, policies, and budget. The coordinator also supports event logistics, maintains vendor relationships, and ensures compliance with travel guidelines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Arrange domestic travel, including flights, lodging, ground transportation, itineraries, and fleet reservations.
• Support travel and fleet logistics for field operations, conferences, and special events.
• Ensure all arrangements comply with organizational travel and fleet policies and budget constraints.
• Prepare and distribute detailed travel and fleet itineraries and relevant documentation.
• Maintain accurate travel and fleet records, reservations, and expense documents.
• Provide on-call support for travelers during active trips when needed.
• Ensure all travel meets safety standards and organizational risk-management guidelines.
• Stay updated on travel advisories, health requirements, and region-specific regulations.
• Assist with incident reporting and follow-up when travel disruptions or emergencies occur.
• Coordinate logistics for conferences, site visits, and field missions.
• Collaborate with program teams to support travel and fleet needs for program participants and partners.
• Manage group bookings and onsite logistics as needed.
• Performs other related duties as assigned.

QUALIFICATIONS

Required:

• Associate’s degree and at least two years of related experience required.
• Experience in travel coordination, administrative support, event planning, or related roles—nonprofit experience preferred.
• Strong organizational and time-management skills with high attention to detail.
• Excellent communication and customer-service skills.
• Ability to manage multiple priorities and work in fast-paced environments.
• Proficient with Microsoft Office Suite or related software.
• Advanced knowledge of Microsoft Excel and Outlook.

Preferred:

• Prior experience in a nonprofit, international development, or mission-driven environment.
• Knowledge of federal grant regulations (e.g., U.S. government per diem rules).

Certifications/Licenses/Registrations:

• Valid Texas Driver’s License, good driving record, ability to provide own transportation and proof of current automobile insurance.
• Pending trainings as required for position.

PHYSICAL/MENTAL REQUIREMENTS

• Body mobility to stoop, kneel, bend, reach, and walk (roll) short distances in order to operate equipment.
• Stamina to work long days and drive long distances.
• Moderate to heavy lifting up to 60 pounds.
• Must have the ability to communicate both verbally and in writing.
• Must have the ability to give and receive verbal and written instructions.
• Must have the ability to read fine print, have sustained vision, and peripheral vision.
• Environment requires dexterity to remain calm and adapt to fast paced and emotional environments consisting of children with moderate to severe emotional and psychological needs.
• Home-like settings with varying moderate to high degrees of background noise.
• Light and ventilation are found in a typical home setting.
• Campuses are smoke-free, except on permitted campuses in designated areas.
• Possible injury when lifting or moving if employee fails to use proper body mechanics, or if proper techniques are not used.

DESCRIPTION OF ORGANIZATIONAL RELATIONSHIP/REPORTING RELATIONSHIPS

Supervised by: Travel Manager

Supervises: N/A