Hybrid Training Operations Coordinator

Research Foundation Cuny; United States; Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Job summary

The Research Foundation of The City University of New York (RFCUNY) seeks an Administrative Coordinator to support the BHCC training program at Hunter College. The role focuses on operations, registration, communications, and training delivery support.

You will handle contracts, payments, attendance, and certificates, collaborating with the Program Coordinator and Principal Investigator in a hybrid setting.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proven ability to resolve routine and complex issues independently.
• Experience with data management technologies or databases.
• Proficiency in MS Office 365 or similar tools.
• Ability to work both independently and in a team environment.
• Experience in administrative coordination or training support is a plus.

Responsibilities

• Maintain routine correspondence with training participants, partner agencies, instructors, and other stakeholders.
• Respond to routine inquiries regarding registration, schedules, and general program logistics.
• Prepare and maintain online registration forms for each training cycle; manage sign-ups and reminders.
• Compile participant information and share finalized lists with the Program Coordinator.
• Serve as Zoom host and monitor during virtual training sessions; address attendance and access issues.
• Coordinate hosting schedules and reconcile attendance data into a master roster.
• Enter contract information into the Contract Manager system and submit for review.
• Upload required documentation and submit contracts for processing.
• Submit invoices and Purchase Requisition forms for instructor compensation.
• Prepare and issue participant completion certificates; maintain records.
• Assist with year-end and cycle-end administrative wrap-up.
• Prepare materials and templates for upcoming training cycles; support reporting.

Skills

Organizational skills

Communication

Problem solving

Independent work

Team collaboration

Attention to detail

Education

Bachelor's degree

Tools

MS Office 365

Job description

The Research Foundation of The City University of New York (RFCUNY) seeks an Administrative Coordinator to support the BHCC training program at Hunter College. The role focuses on operations, registration, communications, and training delivery support.

You will handle contracts, payments, attendance, and certificates, collaborating with the Program Coordinator and Principal Investigator in a hybrid setting.