Office Administrator

BDO USA, LLP; San Francisco (CA); On-site; USD 77,000 - 128,000; Full time

Benefits offered by this job

ESOP ownership

Total Rewards benefits

Job summary

BDO USA, LLP seeks an Office Administrator to oversee office administration across one or more California offices. This role partners with principals, staff, and office leadership to manage policies, processes, and space planning.

The position is onsite at BDO offices and requires strong communication and organizational skills. The Office Administrator will lead day-to-day operations, support onboarding, coordinate events and presentations, and ensure that administrative teams are trained and

Qualifications

• High school diploma or GED required.
• Bachelor's degree preferred.
• 2+ years management or 5+ years administrative experience required.
• Experience in a professional services firm preferred.
• Prior project management experience preferred.

Responsibilities

• Manage day-to-day operations of the facility and relationships with vendors.
• Complete annual office budgets and monitor expenditures.
• Drive consistency by championing systems and processes and space management.
• Implement training programs for administrative staff and coordinate purchasing.
• Welcome new employees and assist with onboarding and events support.
• Perform other duties as required.

Skills

Strong communication

Deadline driven

Multitasking

Leadership

Professional demeanor

Problem solving

Education

High school diploma or GED

Bachelor's degree

Tools

Microsoft Office Suite

PeopleSoft

Oracle ERP

Adobe Acrobat

Job description

Job Summary:

The Office Administrator is responsible for the overall management of the office administrative activities, including general administrative policies and procedures. This position executes decisions of the Firm, works with principals and business line leaders, and serves as the liaison between principals, staff, the local office and other offices within the Firm. The Office Administrator is charged with making all decisions regarding administrative issues within the location(s).

The work associated with this position is performed onsite at one or more BDO offices.

Job Duties:

• Manages day-to-day operations of the facility, ensuring proper office functioning and maintaining relationships with local vendors and property management to resolve issues
• Completes annual office budgets and monitor expenditures to ensure compliance with budget
• Drives consistency by understanding and championing systems and processes for business lines, providing guidance to other offices, and partnering with National Real Estate for space management and logistics
• Implements training programs for administrative staff, coordinates local purchasing and inventory control, and provides support to business lines as a primary or backup resource
• Welcomes new employees, assists with onboarding processes, and partners with various teams to manage administrative support for activities such as events, proposals, and presentations
• Other duties as required

Supervisory Responsibilities:

• Supervises the day-to-day workload and oversight of administrative team members
• Evaluates the performance of direct and indirect reports, provides performance feedback, as appropriate,and assists in the development of goals and objectives to enhance their professional development
• Ensures administrative team members are trained on all relevant software, resources, and processes

Qualifications, Knowledge, Skills and Abilities:

Education:

• High school diploma, GED, or equivalent, required
• Bachelor's degree, preferred

Experience:

• Two (2) or more years of management experience or five (5) or more years of administrative experience, required
• Experience in a professional services firm, preferred\
• Prior project management experience, preferred
• Prior administrative experience, preferred

Software:

• Proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
• Adobe Acrobat experience, preferred

Other Knowledge, Skills & Abilities:

• Committed to working onsite at one or more BDO offices
• Superior written and verbal communication skills, including advanced knowledge of current grammar and punctuation standards allowing for proactive and successful interaction with various levels of management and firm personnel
• Solid judgment and reasoning skills
• Strong critical thinking skills to assess situations, apply knowledge and best practices to resolve issues
• Strong management and delegation skills to effectively lead and direct administrative team
• Ability to maintain a professional demeanor and level of patience when dealing with difficult situations
• Ability to work in a deadline-driven environment while handling multiple projects and tasks simultaneously with a focus on details
• Capable of successfully multi-tasking while working independently or within a group environment
• Ability to conduct meetings, deliver presentations and speak in front of groups
• Ability to demonstrate support for Firm goals, objectives and initiatives
• Ability to have a proactive approach to problem-solving by providing effective solutions
• Ability to generate and produce various reporting in software systems
• Ability to manage high confidentiality information

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate's qualifications, experience, skills, and geography.

California Range: $77,000 - $128,000
Colorado Range: $75,000 - $90,000
Maryland Range: $90,000 - $115,000
Minnesota Range: $75,000 - $90,000
NYC/Long Island/Westchester Range: $95,000 - $120,000
Washington Range: $85,000 - $95,000

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you'll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you'll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm's success through beneficial ownership and a unique opportunity to enhance their financial well‑being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we're building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits.

*Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets