Executive Talent Coordinator - Hybrid (Travel & Scheduling)

CrossCountry Consulting; McLean (VA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Healthcare options

401(k) with company match

Parental/maternity leave

Job summary

CrossCountry Consulting is seeking an Executive Coordinator in McLean, VA to manage high-touch scheduling, candidate travel, and logistics for our leadership team. The role emphasizes executive support, calendar protection, and coordinating complex interviews with a global team.

You will travel with candidates, prepare materials, and reconcile expenses while maintaining discretion and professionalism. This hybrid role requires three days in our McLean office weekly.

Qualifications

• 2+ years of coordination experience in an executive assistant, executive support, recruiting, or human resources role.
• Bachelor’s degree from an accredited college/university.
• Experience booking and managing complex travel arrangements, including flights, hotels, and reservations.
• Experience preparing and submitting expense reports (Concur, Expensify, or similar) preferred.
• Experience with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to manage complex calendars and competing priorities with discretion and sound judgment.
• Excellent presentation, verbal, and written communication skills, with the ability to represent senior leaders professionally.
• Demonstrated experience prioritizing multiple projects, strong organizational skills, and extreme attention to detail.
• Experience utilizing an applicant tracking system (ATS) preferred but not required.
• Ability to be on-site at our McLean, Virginia office at least 3 days per week.

Responsibilities

• Coordinate interviews across multiple leaders, calendars, and time zones with a white glove candidate experience.
• Serve as the primary point of contact for candidates from first outreach through offer.
• Coordinate all candidate travel, including flights, hotel accommodations, ground transportation, and dinner reservations.
• Manage travel changes, cancellations, and day-of issues in real time with minimal disruption.
• Prepare, submit, and reconcile expense reports for candidate travel and executive coordination, ensuring accuracy and policy compliance.
• Provide in-person interview facilitation support in our McLean, VA office by welcoming candidates and assisting them throughout the day.
• Support Talent leaders with calendar management, conflict resolution, and preparation of materials ahead of interviews, debriefs, and meetings.
• Assist in recruiting operations, including job creation, postings, and ensuring accurate tracking in our ATS.
• Develop and customize templates, candidate messaging, and resources to improve communication throughout the interview process.
• Build trusted relationships with executive assistants, senior leaders, recruiters, and business stakeholders to ensure seamless communication and execution of recruiting activities.
• Communicate effectively with global teams across different time zones.
• Demonstrate strong problem-solving skills, proactively implementing solutions within the talent acquisition process

Skills

Executive coordination

Calendar management

Travel planning

Communication

ATS experience

Education

Bachelor’s degree

Tools

Concur/Expensify

Microsoft Office

Job description

CrossCountry Consulting is seeking an Executive Coordinator in McLean, VA to manage high-touch scheduling, candidate travel, and logistics for our leadership team. The role emphasizes executive support, calendar protection, and coordinating complex interviews with a global team.

You will travel with candidates, prepare materials, and reconcile expenses while maintaining discretion and professionalism. This hybrid role requires three days in our McLean office weekly.