Hybrid Senior Administrative Assistant, Medical Office

massgeneralbrigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Hybrid work (3 onsite / 2 remote)

Job summary

The Brigham and Women's Hospital, Inc. is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group.

You will manage complex calendars, coordinate meetings, take minutes, and handle office management tasks while contributing to projects defined by senior leaders. This hybrid role provides 3 days onsite and 2 days remote, with flexibility based on departmental needs, and emphasizes proactive, detail-oriented administrative support in a fast-paced academic

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong interpersonal skills with ability to engage professionally across all levels.
• Demonstrated ability to handle confidential information.
• Proactive approach to problem-solving and workflow management.
• Ability to adapt to changing priorities in a dynamic environment.

Responsibilities

• Calendar & Scheduling Management: manage complex scheduling, coordinate meetings, and maintain calendars across academic, administrative, and clinical activities.
• Meeting & Conference Coordination: organize meetings, prepare agendas, and handle travel logistics.
• Academic & Faculty Support: provide high-level administrative support to faculty and manage documents and CVs.
• Operational & Administrative Support: onboarding, visitor coordination, office supplies, and space maintenance.
• Technology & Systems Support: assist with IT issues and updates to departmental sites.
• General Support: collaborate with teams and participate in special projects.

Skills

Calendar management

Meeting coordination

Executive support

Confidentiality

Organizational skills

Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Office

SharePoint

Job description

The Brigham and Women's Hospital, Inc. is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group.

You will manage complex calendars, coordinate meetings, take minutes, and handle office management tasks while contributing to projects defined by senior leaders. This hybrid role provides 3 days onsite and 2 days remote, with flexibility based on departmental needs, and emphasizes proactive, detail-oriented administrative support in a fast-paced academic