Senior Administrative Assistant - Radiation Oncology (Hybrid)

Brigham and Women's Hospital, Inc.; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Brigham and Women’s Hospital, Inc. in Boston, MA, is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group. The role includes managing multiple calendars, coordinating meetings, recording minutes, and providing office management and project support.

The position is hybrid: 3 days on-site and 2 days remote, with responsibilities spanning onboarding, travel logistics, and department initiatives while collaborating with faculty and administrative staff.

Qualifications

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage complex scheduling across calendars for the Radiation Oncology physician group.
• Organize meetings, conferences, and events (in-person and virtual) with room bookings, catering, and tech setup.
• Prepare agendas, materials, and record meeting minutes.
• Coordinate travel and conference logistics, registrations, itineraries, and expense reimbursement.
• Provide high-level administrative support to faculty, including preparation of CVs and letters of recommendation.

Skills

Microsoft Office

Calendar management

Communication skills

Organization

Confidentiality

Problem solving

Team collaboration

Adaptability

Education

High School Diploma or Equivalent

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Job description

Brigham and Women’s Hospital, Inc. in Boston, MA, is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group. The role includes managing multiple calendars, coordinating meetings, recording minutes, and providing office management and project support.

The position is hybrid: 3 days on-site and 2 days remote, with responsibilities spanning onboarding, travel logistics, and department initiatives while collaborating with faculty and administrative staff.