Sr. Administrative Assistant

massgeneralbrigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Hybrid work (3 onsite / 2 remote)

Job summary

The Brigham and Women's Hospital, Inc. is seeking a Senior Administrative Assistant to support the Radiation Oncology physician group.

You will manage complex calendars, coordinate meetings, take minutes, and handle office management tasks while contributing to projects defined by senior leaders. This hybrid role provides 3 days onsite and 2 days remote, with flexibility based on departmental needs, and emphasizes proactive, detail-oriented administrative support in a fast-paced academic

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and work independently.
• Strong interpersonal skills with ability to engage professionally across all levels.
• Demonstrated ability to handle confidential information.
• Proactive approach to problem-solving and workflow management.
• Ability to adapt to changing priorities in a dynamic environment.

Responsibilities

• Calendar & Scheduling Management: manage complex scheduling, coordinate meetings, and maintain calendars across academic, administrative, and clinical activities.
• Meeting & Conference Coordination: organize meetings, prepare agendas, and handle travel logistics.
• Academic & Faculty Support: provide high-level administrative support to faculty and manage documents and CVs.
• Operational & Administrative Support: onboarding, visitor coordination, office supplies, and space maintenance.
• Technology & Systems Support: assist with IT issues and updates to departmental sites.
• General Support: collaborate with teams and participate in special projects.

Skills

Calendar management

Meeting coordination

Executive support

Confidentiality

Organizational skills

Communication

Education

High School Diploma or Equivalent

Tools

Microsoft Office

SharePoint

Job description

Site: The Brigham and Women's Hospital, Inc.

Job Summary

The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules, coordinating meetings and conferences, recording minutes at meetings, providing general secretarial support and office management, and working on projects defined by the Sr. Administrative Manager, Administrative Director, Clinical Director, and/or Executive Director.

This hybrid position offers 3 days onsite and 2 days remote (subject to change based on departmental/organizational needs), providing flexibility while maintaining meaningful connections with colleagues.

Ideal candidates are proactive, detail-oriented professionals who thrive in a fast-paced environment and enjoy balancing high-level administrative support with day-to-day operational responsibilities.

The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Qualifications

Key Responsibilities

• Calendar & Scheduling Management
  • Manage complex scheduling needs, including coordinating meetings, conferences, and recurring departmental forums; maintain calendars and ensure alignment across academic, administrative, and clinical activities.
  • Maintain schedules and tracking tools (e.g., call schedules, time away, faculty metrics), ensuring accuracy and timely updates.
  • Provide general administrative and project support, including responding to ad hoc requests and leveraging tools and systems to enhance efficiency.
• Meeting & Conference Coordination
  • Organize meetings, conferences, and events (in-person and virtual) including room reservations, technology setup, and ordering catering/refreshments for onsite meetings.
  • Prepare agendas, materials, and record meeting minutes
  • Coordinate travel and conference logistics (in-person and virtual), including registrations, itineraries, and expense reimbursement
• Academic & Faculty Support
  • Provide high-level administrative support to faculty, including preparation and management of documents, presentations, correspondence, and CVs.
  • Submit letters of recommendation via on-line systems (ERAS, etc.) or via email/mail
• Operational & Administrative Support
  • Support physician onboarding, reappointment, and competency tracking processes
  • Coordinate departmental visitors, including onboarding logistics (badging, access)
  • Order and manage office supplies and equipment (e.g., phones, pagers, lab coats)
  • Maintain physician administrative office space and submit maintenance requests
• Technology & Systems Support
  • Assist in triaging basic IT issues and elevate as appropriate
  • Support updates to departmental websites and shared resources
• General Support
  • Collaborate with administrative team to ensure coverage across physician groups
  • Participate in special projects and initiatives as assigned

Education

High School Diploma or Equivalent Required.

Can this role accept experience in lieu of education?

No.

Skills / Competencies

• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and work independently
• Strong interpersonal skills with ability to engage professionally across all levels
• Demonstrated ability to handle confidential information
• Proactive approach to problem-solving and workflow management
• Ability to adapt to changing priorities in a dynamic environment

Working Conditions

Hybrid role with both on-site at BWH (Longwood Medical Area) primarily and potentially other MGB Radiation Oncology sites as needed and remote work

Remote Type Hybrid

Work Location 45 Francis Street

Scheduled Weekly Hours 40

Employee Type Regular

Work Shift Day (United States of America)

Pay Range $20.84 - $29.79/Hourly

Grade 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum jo