Senior Administrative Specialist – Executive Support

Yale Corporation; New Haven (CT); Híbrido; USD 36.000 - 52.000; Jornada completa

Descripción de la vacante

Yale University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Yale School of Medicine's Central Administrative Units and Finance & Administration IBO. The role includes calendar management, meeting logistics, travel arrangements, and confidential HR-related tasks across multiple offices at 2 Science Park (2SP).

The ideal candidate will have strong organizational skills, experience with Workday, and proficiency in Microsoft Office, with a focus

Formación

• Six years of related work experience or equivalent combinations.
• Proven ability to coordinate meetings and manage calendars.
• Experience with Zoom and Microsoft Teams for virtual meetings.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Strong communication and customer service skills.

Responsabilidades

• Oversee and coordinate administrative, program, and office activities.
• Supervise support staff and manage materials for grants, contracts, and budgets.
• Provide editorial support and proofreading for materials.
• Coordinate travel arrangements and meetings, including scheduling.
• Greet visitors and respond to information requests with professionalism.
• Coordinate travel and events, including virtual and in-person settings.
• Maintain and organize department documents and filing systems.

Conocimientos

Time management

Communication skills

Administrative support

Calendar scheduling

MS Office / Microsoft 365

Educación

Bachelor's degree in related field

Associate's degree in related field

High school diploma or equivalent

Herramientas

Workday

Microsoft Office

SciQuest

eShipGlobal

Descripción del empleo

Yale University is seeking a Senior Administrative Assistant to provide high-level administrative support to the Yale School of Medicine's Central Administrative Units and Finance & Administration IBO. The role includes calendar management, meeting logistics, travel arrangements, and confidential HR-related tasks across multiple offices at 2 Science Park (2SP).

The ideal candidate will have strong organizational skills, experience with Workday, and proficiency in Microsoft Office, with a focus