Hybrid Scheduling Coordinator — Rockford, IL

ExamWorks, Inc.; Rockford (IL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance (medical)

Vision insurance

Dental insurance

401k

Paid time off

Job summary

ExamWorks, LLC in Rockford, IL seeks a Scheduling Coordinator to join a fast-paced, in-office team. The role emphasizes coordinating appointments between clients, physicians and examinees, ensuring provider requirements are met and arranging ancillary services for a seamless schedule.

You will train on-site for at least one month, then may work remotely up to four weekdays per week after demonstrating proficiency and efficiency.

Qualifications

• High school diploma or equivalent required.
• Minimum one year customer-service experience; or equivalent combination of education and experience preferred.
• Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
• Must have ability to be trained on and adhere to HIPAA regulations and compliance standards.
• Ability to follow instructions and respond to managements' directions accurately.
• Must demonstrate accuracy, thoroughness, and responsibility for quality of work, and ability to take initiative to identify improvements.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and or examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.

Skills

Customer service

Time management

Communication

Attention to detail

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Outlook

Excel

Internet

Job description

ExamWorks, LLC in Rockford, IL seeks a Scheduling Coordinator to join a fast-paced, in-office team. The role emphasizes coordinating appointments between clients, physicians and examinees, ensuring provider requirements are met and arranging ancillary services for a seamless schedule.

You will train on-site for at least one month, then may work remotely up to four weekdays per week after demonstrating proficiency and efficiency.