Scheduling Coordinator (33024)

Paycom - ATS; Rockford (IL); Remote; USD 18,000 - 26,000; Full time

Job summary

ExamWorks is seeking a highly organized Scheduling Coordinator for a 100% remote, work-from-home role. Based in Rockford, IL or remote nationwide, you will manage examination scheduling, confirm appointments with physicians, and communicate with clients to keep schedules accurate and up to date.

The ideal candidate has strong multi-tasking, problem-solving, and communication skills, plus proficiency with Word, Outlook, and Excel, and familiarity with HIPAA regulations.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of customer-service experience.
• Must be proficient with general computer equipment and software.
• Familiar with HIPAA regulations and compliance standards.
• Ability to follow instructions and work independently with accuracy.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding scheduling, physician CVs, appointment changes, and records.
• Prepare and send exam notification letters daily.
• Arrange lodging and/or transportation for out-of-town examinees.
• Coordinate ancillary services as needed.
• Process mail, deliveries and shipments as required.

Skills

Scheduling

Customer service

HIPAA compliance

MS Word

MS Outlook

MS Excel

Education

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Internet

Job description

Job Details: Job Location: Rockford, IL 61108, Position Type: Full Time, Salary Range: $16.25 - $16.25 Hourly, Travel Percentage: None, At ExamWorks, we're committed to delivering exceptional service through collaboration, accuracy, and customer care. We're looking for a highly organized Scheduling Coordinator to join our team in a 100% remote, work-from-home role.

If you're someone who enjoys juggling multiple priorities, solving problems, and helping people while working in a fast-paced environment, we'd love to hear from you.

ESSENTIAL JOB FUNCTIONS

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and or examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Minimum one year customer-service experience; or equivalent combination of education and experience preferred.
• Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
• Must have ability to be trained on and adhere to HIPAA regulations and compliance standards.
• Ability to follow instructions and respond to managements' directions accurately.
• Must demonstrate accuracy, thoroughness, and responsibility for quality of work, and ability to take initiative to identify improvements. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.

ExamWorks, LLC is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

ExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.