Hybrid/Remote Administrative Assistant – Law Firm Support

Wilson Elser - Business & Legal Professionals; Phoenix (AZ); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

401k match

Generous PTO

Corporate discount plans

Job summary

Wilson Elser in Phoenix is seeking an Administrative Assistant to support a national client services team, coordinating calendars, documents and client communications.

The role involves confidential meetings, data entry, document management, and collaboration across attorneys and paralegals to meet deadlines. A Bachelor's degree or equivalent and 1–2 years in a law firm are preferred. Hybrid or remote work options are available.

Qualifications

• Bachelor’s Degree or equivalent professional experience
• 1–2 years of experience in a law firm setting
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with data entry or data management is a plus
• Familiarity with web-based collaboration tools and work management software is a plus

Responsibilities

• Schedules and manages highly confidential meetings, documents and information
• Manages complex calendars; coordinates day-to-day meetings across a team of attorneys
• Schedules and tracks key meeting series and client requests, ensuring deliverables meet deadlines
• Collaborates on projects to improve communication, document management, data entry and data management
• Assists with project management functions and process implementation on the client services team
• Provides clerical or administrative legal services support as requested

Skills

Microsoft Office Suite

Calendar management

Email management

Communication skills

Team collaboration

Education

Bachelor’s Degree or equivalent professional experience

Tools

Document Management Systems

SharePoint

Outlook

Job description

Wilson Elser in Phoenix is seeking an Administrative Assistant to support a national client services team, coordinating calendars, documents and client communications.

The role involves confidential meetings, data entry, document management, and collaboration across attorneys and paralegals to meet deadlines. A Bachelor's degree or equivalent and 1–2 years in a law firm are preferred. Hybrid or remote work options are available.