Region Ops Admin Assistant – Hybrid & Timekeeping

University of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

University of Michigan in Ann Arbor is seeking an Administrative Assistant to support the North Campus Region under the Maintenance-Regions Department. The role includes time-card processing, invoicing, calendar management, and region reporting, with FBI clearance due to building security.

The ideal candidate will have at least 2 years of administrative experience, strong MS Office skills, and the ability to work independently and in a team.

Qualifications

• High School diploma or equivalent.
• Minimum two (2) years administrative office experience.
• Proficiency in MS Office, specifically Word and Excel.
• Excellent written and verbal communication skills.
• Ability to exercise independent judgment and employ basic reasoning skills.
• Ability to multi-task and set priorities.
• Ability to work under pressure.
• Must be detail-orientated, accurate and able to work independently, as well as in a team effort.
• Must be able to fulfill the requirements necessary to drive a University vehicle.

Responsibilities

• Enter all leave, on-call & overtime time cards for staff; verify daily time cards and attendance.
• Review daily assignments and log sheets.
• Order materials and office supplies for the department.
• Prepare invoices and journal entries.
• Correspond with vendors on billing issues.
• Distribute department mail.
• Schedule meetings.
• Responsible for overtime calling and recording for union employees.
• Post overtime charts weekly.
• Facilitate scheduling of staff overtime.
• Report staff overtime worked and refused.
• Maintain Region Metrics Board.
• Prepare and distribute staff communication as requested.
• Capture minutes for various meetings and distribute to participants.
• Create key requisitions for staff.
• Monitor Region key cabinet, issue and return keys, conduct periodic inventories of keys in cabinet.
• Maintain Region calendars (Monitor on-call calendar and update All Region Calendar).
• Maintain Region vehicle list, issue and return spare vehicle keys.
• Provide support to the Regions as needed including overtime polling.
• Run reports.
• Other miscellaneous administrative support as needed

Skills

MS Office

Word

Excel

Verbal communication

Detail oriented

Independent judgment

Time management

Team collaboration

Education

High School diploma or equivalent

Associates Degree in business or related

Tools

Google Mail

Google Drive

M-Pathways (PeopleSoft)

AiM/FMS

Maximo

Casper

Concur

Job description

University of Michigan in Ann Arbor is seeking an Administrative Assistant to support the North Campus Region under the Maintenance-Regions Department. The role includes time-card processing, invoicing, calendar management, and region reporting, with FBI clearance due to building security.

The ideal candidate will have at least 2 years of administrative experience, strong MS Office skills, and the ability to work independently and in a team.