Administrative & Facilities Support Specialist

KMRG, LLC; Detroit (MI); On-site; USD 36,000 - 56,000; Full time

Job summary

KMRG, LLC is seeking an Office Support Specialist to assist the United States Attorney’s Office, Eastern District of Michigan, in Detroit, MI. The role covers front desk operations, meeting spaces, mail processing, supply tracking, facility coordination, visitor access, and general office logistics.

The full-time position offers competitive pay, benefits, and job stability, with responsibilities including coordinating spaces, managing mail, inventory, and vendor access to keep the office running

Qualifications

• Valid State-Issued Driver’s License.
• Knowledge of administrative operations, office procedures, facility support, logistics, and supply support.
• Knowledge of mail operations, records management, inventory accountability, and customer service functions.
• Ability to use or learn Microsoft Office Suite (e.g., Outlook, Word, Excel, PowerPoint, and Teams).
• Ability to use or learn Adobe Acrobat (e.g., PDF conversion and the Tools option).
• Ability to operate office equipment, including computers, fax machines, copiers, and mail metering machines.
• Skill in preparing correspondence, reports, inventories, tracking logs, and administrative documentation.
• Ability to provide professional customer service while exercising sound judgment and discretion.
• Ability to deliver quality work under pressure, manage competing priorities, and multitask assignments.
• Good communication and organizational skills.

Responsibilities

• Provide administrative support to the USAO with a variety of daily office and clerical tasks.
• Serve as a primary or alternate point of contact for front office administrative operations.
• Greet and assist visitors, contractors, vendors, and employees in a professional manner.
• Answer, screen, and route incoming telephone calls, correspondence, and office inquiries.
• Maintain visitor logs and coordinate visitor access procedures in accordance with office policy.
• Monitor shared administrative mailboxes and route requests to appropriate personnel.
• Deliver general administrative and clerical support to administrative staff and management officials.
• Maintain conference room readiness and assist with meeting coordination and logistical support.
• Support scheduling and coordination for conference rooms, training rooms, and shared spaces.
• Track facility calendars, coordinate reservations, and support space preparation needs.
• Prepare shared spaces for meetings, training events, and other operational activities.
• Coordinate facility support, maintenance, and office operations activities for USAO workspaces.
• Manage maintenance requests, vendor access, repair activities, and service calls as needed.
• Work with building management, GSA, contractors, and internal personnel as needed.
• Assist with office moves, furniture relocation, workstation setup, and space reconfiguration.
• Support logistical activities associated with personnel moves and organizational changes.
• Move, assemble, adjust, and arrange office furniture, equipment, supplies, and materials.
• Inspect office spaces, conference rooms, storage rooms, and common areas during walkthroughs.
• Identify operational issues requiring corrective action or maintenance support.
• Conduct periodic inventories of furniture, equipment, supplies, and administrative property.
• Help maintain accountability and operational readiness for office property and materials.
• Identify excess furniture, equipment, and materials for transfer or disposal.
• Support property accountability through inventory records and assigned equipment tracking.
• Prepare items for disposal or transfer in accordance with established policies.
• Serve as primary or alternate coordinator for Government-owned or leased fleet vehicles.
• Assist with scheduling maintenance, tracking vehicle usage, and coordinating repairs.
• Maintain vehicle records and support applicable GSA and agency vehicle requirements.
• Assist with tracking, receipt, storage, distribution, and inventory of office supplies.
• Receive and verify deliveries of supplies, furniture, equipment, and other materials.
• Coordinate with procurement personnel, vendors, and supervisors regarding delivery issues.
• Report discrepancies, damaged items, incomplete shipments, and related delivery concerns.
• Maintain supply rooms, storage areas, and inventory locations in an organized manner.
• Track inventory levels and identify supply requirements requiring replenishment.
• Provide logistical support to procurement and supervisory staff regarding supply needs.
• Coordinate movement of supplies, furniture, equipment, and materials throughout office areas.
• Assist with receipt, sorting, processing, distribution, and dispatch of mail and packages.
• Follow District policy for mail, overnight mail, and related mail processing procedures.
• Monitor the use of overnight shipping services in support of District mail operations.
• Assist with administrative security and access control activities for the office.
• Coordinate keys, access cards, visitor access, and related administrative functions.
• Support office security procedures and applicable facility access and security policies.
• Report safety, security, facility, and operational concerns to supervisory staff as needed.

Skills

Admin operations

Facility support

Logistics

Customer service

MS Office

Adobe Acrobat

Office equipment

Communication

Multitasking

Time management

Education

High school diploma

Undergraduate degree preferred

Tools

None

Job description

KMRG, LLC is seeking an Office Support Specialist to assist the United States Attorney’s Office, Eastern District of Michigan, in Detroit, MI. The role covers front desk operations, meeting spaces, mail processing, supply tracking, facility coordination, visitor access, and general office logistics.

The full-time position offers competitive pay, benefits, and job stability, with responsibilities including coordinating spaces, managing mail, inventory, and vendor access to keep the office running