Hybrid Recruiting Operations Coordinator

Apex Systems; Pensacola (FL); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company match

ESPP

HSA

Employee Assistance Program (EAP)

Training & certification resources

Job summary

Everforth Apex Systems in Pensacola, FL is seeking a Talent Acquisition Coordinator to provide critical administrative and logistical support to the Talent Acquisition team, enabling a smooth recruitment lifecycle in a professional financial services environment.

Responsibilities include posting jobs, coordinating screenings and travel, verifying candidate information, maintaining files, and preparing reports. Strong communication and attention to detail are essential in this hybrid role.

Qualifications

• High school diploma or equivalent; an Associate degree preferred in business/HR.
• Experience in administrative, clerical, or logistical support in HR/recruitment.
• Proficiency with MS Word, Excel, databases, and presentations.

Responsibilities

• Create accurate, compliant job postings and support hiring processes.
• Coordinate candidate logistics: screening calls, interviews, and travel.
• Verify employment history, education, references, and credit eligibility.
• Maintain electronic and physical files with data confidentiality.
• Prepare data for departmental reports and analysis.
• Review new hire paperwork and resolve documentation discrepancies.
• Identify process improvements and ensure regulatory compliance.
• Maintain knowledge of federal, state, and industry regulations.

Skills

Administrative support

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Databases

Presentations (PowerPoint)

Job description

Everforth Apex Systems in Pensacola, FL is seeking a Talent Acquisition Coordinator to provide critical administrative and logistical support to the Talent Acquisition team, enabling a smooth recruitment lifecycle in a professional financial services environment.

Responsibilities include posting jobs, coordinating screenings and travel, verifying candidate information, maintaining files, and preparing reports. Strong communication and attention to detail are essential in this hybrid role.