Talent Acquisition - Coordinator

Apex Systems; Pensacola (FL); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision

401K with company match

ESPP

HSA

Employee Assistance Program (EAP)

Training & certification resources

Job summary

Everforth Apex Systems in Pensacola, FL is seeking a Talent Acquisition Coordinator to provide critical administrative and logistical support to the Talent Acquisition team, enabling a smooth recruitment lifecycle in a professional financial services environment.

Responsibilities include posting jobs, coordinating screenings and travel, verifying candidate information, maintaining files, and preparing reports. Strong communication and attention to detail are essential in this hybrid role.

Qualifications

• High school diploma or equivalent; an Associate degree preferred in business/HR.
• Experience in administrative, clerical, or logistical support in HR/recruitment.
• Proficiency with MS Word, Excel, databases, and presentations.

Responsibilities

• Create accurate, compliant job postings and support hiring processes.
• Coordinate candidate logistics: screening calls, interviews, and travel.
• Verify employment history, education, references, and credit eligibility.
• Maintain electronic and physical files with data confidentiality.
• Prepare data for departmental reports and analysis.
• Review new hire paperwork and resolve documentation discrepancies.
• Identify process improvements and ensure regulatory compliance.
• Maintain knowledge of federal, state, and industry regulations.

Skills

Administrative support

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Databases

Presentations (PowerPoint)

Job description

Job#: 3057923

Job Description:

Talent Acquisition - Coordinator

Location: Pensacola, Florida (Hybrid)

Role Overview

This position provides critical administrative, compliance, and logistical support functions for the Talent Acquisition team to facilitate efficient daily operations. The selected candidate will respond to inquiries from internal and external sources to deliver timely and accurate service. This role offers an opportunity to support the recruitment lifecycle within a professional financial services environment.

Key Responsibilities

• Support the hiring process by creating accurate, engaging, and compliant job postings.
• Coordinate candidate logistics, including scheduling phone screenings, arranging on-site interviews, and managing travel details.
• Verify candidate employment history, education, professional references, and credit eligibility.
• Maintain comprehensive electronic and physical files, ensuring data integrity and confidentiality.
• Prepare, compile, and maintain operational data for departmental reports and analysis.
• Review new hire paperwork and collaborate with candidates to resolve any documentation discrepancies.
• Research operational inquiries or challenges, identifying areas for process improvement and implementing solutions.
• Maintain knowledge of and ensure compliance with federal, state, and industry regulations.

Required Qualifications

Education: High school diploma or equivalent. An Associate degree in Business Administration, Human Resources, or a related field is preferred.

Experience: Experience performing administrative, clerical, or logistical support duties, ideally within a human resources or recruitment function.

Technical Skills: Proficiency with word processing, spreadsheet, database, and presentation software, with particular strength in Microsoft Word.

Preferred Qualifications

• Demonstrated ability to work independently and collaboratively within a team environment.
• Strong analytical, research, and problem-solving skills with high attention to detail.
• Excellent verbal and written communication skills.
• Proven capacity to exercise initiative, maintain confidentiality, and apply sound judgment.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing ® in Talent Satisfaction in the United States and Great Place to Work ® in the United Kingdom and Mexico.

• Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection.
• We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure.
• Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.
• In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA.
• Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.
• You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer.

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Everforth Apex Systems is an equal opportunity employer.

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

© 2026 Everforth, Inc. All rights reserved.

Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer.

We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.