Talent Acquisition Coordinator

System One; Bellview (FL); Hybrid; USD 34,000 - 55,000; Full time

Job summary

System One, Inc. is seeking a Talent Acquisition Coordinator to support administrative, compliance, budgetary and logistical tasks for the Talent Acquisition team. You will handle inquiries from internal and external sources and ensure timely, accurate service delivery.

The role involves creating job postings, scheduling screenings and interviews, maintaining records, and helping with data analysis and reporting while staying compliant with EEOC and AAP standards.

Qualifications

• Ability to work independently and in a team environment.
• Maintaining confidentiality and integrity in handling data.
• Familiarity with HR processes, EEOC/AAP basics helpful.
• Strong clerical and administrative capabilities.
• Detail-oriented with accuracy in data and reports.

Responsibilities

• Assist with hiring by creating job postings, sorting resumes, and maintaining ATS.
• Schedule phone screenings and coordinate on-site interviews and travel.
• Maintain filings and assist data entry and reporting.
• Prepare data for analysis and generate routine reports.
• Review new hire paperwork and resolve discrepancies with candidates.
• Ensure compliance with applicable laws and guidelines; stay updated.
• Support other duties as assigned by the Talent Acquisition team.

Skills

Independent work

Confidentiality

Clerical duties

Attention to detail

Communication skills

Microsoft Office

Analytical skills

Problem solving

Time management

Teamwork

Research skills

Education

Associate's degree in Business Administration, HR or related field

Tools

Applicant Tracking System

Excel

Word processing

Spreadsheet software

CRM systems

Job description

Talent Acquisition Coordinator

Location: Pensacola, FL (Hybrid)
Pay Rate: Open to Both C2C and W2 options
Position Type: Contract

Description

To provide a variety of administrative, compliance, budgetary and/or logistical support functions for the Talent Acquisition team in support of daily operations. Receive and respond to inquiries from internal/external sources and/or members to ensure effective, timely, and accurate service

Responsibilities

• Assist with the hiring process by create job postings that are accurate, engaging, and compliant with HR EEOC standards and AAP regulations, sort resumes, maintain applicant tracking system, and prepare reports
• Schedule initial phone screenings, coordinate on-site interviews and travel arrangements for candidates, verify employment, education, references, and credit eligibility
• Maintain hardcopy and/or computer based files and records
• Collect, prepare, and maintain data for analysis, reports and reference
• Complete data entry in automated systems; may generate reports
• Review new hire paperwork and work with candidates to resolve discrepancies
• Research and evaluate operational issues, inquiries and/or complaints, identify areas of improvement; determine solutions; implement enhancements/changes to improve operations, standards and results
• Stay abreast of and ensure compliance with applicable federal, state and industry laws, regulations, and guidelines
• Perform other duties as assigned

Qualifications

• Ability to work independently and in a team environment
• Ability to maintain confidentiality and demonstrate integrity
• Desired - Working knowledge of company functions, philosophy, operations, and organizational objectives
• Effective skill performing clerical or administrative duties/responsibilities
• Effective skill reviewing documents for errors, inconsistencies, or missing information
• Effective skill applying research and interpretation of findings to respond to requests
• Effective skill exercising initiative and using good judgment to make sound decisions
• Effective skill following, interpreting and applying guidelines, procedures, practices, regulations
• Effective skill maintaining accuracy with attention to detail and meeting deadlines
• Effective skill performing mathematical calculations and working accurately with numbers
• Effective verbal and written communication skills
• Basic research, analytical, and problem solving skills
• Effective skill working with diverse internal and external contacts
• Effective word processing and spreadsheet software skills
• Effective database and presentation software skills
• Desired - Associate's degree in Business Administration, Human Resources, related field, or the equivalent combination of experience, education, and training

Ref: #851-Rockville-S1