Hybrid Recruiting Coordinator for High-Volume Hiring

Pierpoint International; Dallas (TX); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Pierpoint International is seeking a Recruiting Coordinator to support a high-volume recruiting team. This full-time, 5-month contract involves coordinating interviews, managing candidate communication, and maintaining recruiting data across multiple systems.

You will work closely with two recruiters to ensure timely, efficient hiring processes, with a hybrid schedule of 3 days onsite and 2 days remote. This role emphasizes organization, proactive communication, and consistent follow-through.

Qualifications

• 2+ years of recruiting coordination, interview scheduling, recruiting support, or talent acquisition operations.
• Experience in a high-volume recruiting environment.
• Experience coordinating and communicating directly with candidates throughout the hiring process.
• Strong organizational skills and attention to detail.
• Experience managing multiple trackers, spreadsheets, ATS records, calendars, and competing priorities.
• Experience with applicant tracking systems and scheduling tools such as Outlook.
• Comfortable supporting multiple recruiters with different workflows and processes.
• Ability to follow direction quickly and communicate proactively when questions arise.
• Strong written and verbal communication skills.
• Strong problem-solving skills and ability to anticipate scheduling or process challenges.
• Ability to handle sensitive and confidential information with discretion.
• Experience sourcing candidates is preferred.
• Ability to work onsite 3 days per week as part of the hybrid schedule.

Responsibilities

• Coordinate interview scheduling across candidates, recruiters, and hiring teams, including complex and multi-stage interviews.
• Serve as a primary point of contact for candidates and provide timely communication throughout the recruiting process.
• Manage candidate pipelines and track progress through all stages of the hiring process.
• Maintain accurate and up-to-date information in the applicant tracking system, spreadsheets, and other recruiting trackers.
• Prepare candidates with interview logistics, expectations, and relevant information.
• Coordinate interview logistics, including calendars, travel when needed, and day-of support.
• Support post-interview debriefs and follow up on outstanding feedback or next steps.
• Assist with offer processes, including documentation, approvals, and handoffs to onboarding.
• Source qualified candidates for open positions as needed.
• Work closely with two recruiters and adapt to their individual workflows, priorities, and processes.
• Communicate proactively regarding candidate updates, scheduling issues, and outstanding actions.
• Identify scheduling challenges and opportunities to improve recruiting coordination processes.
• Support recruiters and other stakeholders to ensure a smooth and positive hiring process.

Skills

Organizational skills

Attention to detail

Communication (written & verbal)

Time management

Proactive communication

Tools

Outlook

Applicant Tracking System (ATS)

Spreadsheets (Excel/Sheets)

Calendars & scheduling tools

Job description

Pierpoint International is seeking a Recruiting Coordinator to support a high-volume recruiting team. This full-time, 5-month contract involves coordinating interviews, managing candidate communication, and maintaining recruiting data across multiple systems.

You will work closely with two recruiters to ensure timely, efficient hiring processes, with a hybrid schedule of 3 days onsite and 2 days remote. This role emphasizes organization, proactive communication, and consistent follow-through.