Front Office Receptionist — Welcoming, Flexible Hours

Howden; Costa Mesa (CA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan

Flexible PTO and paid parental leave

Life and Disability insurance

Job summary

Howden is seeking a detail-oriented Receptionist for our Newport Beach, CA office. The role involves greeting visitors, answering calls, and supporting front-office tasks within an insurance brokerage environment.

This position offers growth opportunities and exposure to the industry. The role is non-exempt, with a compensation range of $25.00–$32.00 hourly and a comprehensive benefits package including medical/dental/vision, 401(k), flexible PTO, and life/disability insurance.

Qualifications

• Proven experience in receptionist/front office roles in corporate settings.
• Strong written and verbal communication skills.
• Attention to detail and ability to multitask in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Interest in learning the business and growing into future career opportunities within the organization.

Responsibilities

• Serve as the first point of contact for clients, visitors, carriers, and vendors.
• Greet and direct visitors, notify staff of arrivals, and ensure sign-in procedures.
• Answer, screen, and route incoming calls.
• Respond to general inquiries and direct clients to resources.
• Maintain reception area and conference rooms.
• Manage mail, packages, courier deliveries.
• Coordinate meeting room scheduling and prepare spaces as needed.
• Support document handling, filing, scanning, and data entry.
• Assist with onboarding logistics for new hires and visitors.
• Handle confidential client and policy information with discretion.
• Monitor office supplies and place replenishment requests.
• Follow company policies including compliance and privacy.

Skills

Receptionist experience

Communication skills

Attention to detail

Multitasking

Microsoft Office

Organizational skills

Adaptability

Growth mindset

Insurance brokerage experience

Tools

Microsoft Office

Job description

Howden is seeking a detail-oriented Receptionist for our Newport Beach, CA office. The role involves greeting visitors, answering calls, and supporting front-office tasks within an insurance brokerage environment.

This position offers growth opportunities and exposure to the industry. The role is non-exempt, with a compensation range of $25.00–$32.00 hourly and a comprehensive benefits package including medical/dental/vision, 401(k), flexible PTO, and life/disability insurance.