Hybrid Property Operations Coordinator — Nonprofit

Pathways-Vermont-; Burlington (VT); Hybrid; USD 33,000 - 36,000; Part time

Benefits offered by this job

Paid Time Off

9 Paid Holidays Annually

Employee Assistance Program

Wellness Reimbursement Program

Longevity Recognition Rewards

Training opportunities

Job summary

Pathways Vermont is seeking a part-time Property Coordinator to support our portfolio of community-based programs. The role is hybrid remote (within 30-45 miles of Burlington) and focuses on coordinating vendors, tracking records, and ensuring spaces are safe and functional to back our mental health services.

Reporting to the Director of Property Development, you will manage calendars, leases, inspections, and maintenance while staying organized and responsive to staff needs.

Qualifications

• Previous administrative or office experience is helpful.
• Property management or real estate experience is a plus, but is not required.
• Strong organizational and problem-solving skills, with the ability to keep track of details, follow through, and get things done.
• Good communication and interpersonal skills, with the ability to work comfortably with Pathways staff, landlords, vendors, contractors, and other partners.

Responsibilities

• Communication & Relationship Management: Serve as a primary point of contact for Pathways staff, landlords, vendors, contractors, and other property partners.
• Property Administration & Organization: Maintain accurate and organized property, asset, lease, contract, inspection, license, permit, and maintenance records, along with calendars and tracking systems.
• Vendor & Service Coordination: Schedule and coordinate vendors and service providers, arrange site access, and meet vendors and contractors for planned work.
• Lease & Property Administration: Coordinate leases, new spaces, property transitions, and moves.
• Compliance & Documentation: Maintain property licenses, permits, inspection records, and compliance documentation; monitor deadlines.
• Fleet Administration: Coordinate staff vehicle fleet, maintenance, mileage tracking, parking permits, and turnover.
• Property Inspections & Site Visits: Conduct routine property walks, document conditions, and coordinate follow-up.
• Emergency Coordination: Respond to after-hours property emergencies and coordinate with staff, landlords, vendors, or emergency services.
• Additional Responsibilities: Perform other administrative, property, facilities, or operational duties.

Skills

Administrative experience

Property management

Organizational skills

Communication skills

Independent work

Time management

Driver's license

Travel willingness

On-site presence

Tools

Google Workspace

Job description

Pathways Vermont is seeking a part-time Property Coordinator to support our portfolio of community-based programs. The role is hybrid remote (within 30-45 miles of Burlington) and focuses on coordinating vendors, tracking records, and ensuring spaces are safe and functional to back our mental health services.

Reporting to the Director of Property Development, you will manage calendars, leases, inspections, and maintenance while staying organized and responsive to staff needs.