Hybrid Project Document Coordinator

Ferguson; Newport News (VA); Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Job summary

Ferguson is seeking an organized Project Document Coordinator to provide administrative support to our Corporate Submittal Center team and Managers. The role supports the Regional Quotations team across Raleigh, Nashville, and Newport News, with a hybrid schedule in these markets.

You will manage submittals, maintain documentation, and ensure scheduling accuracy while using BidTracer and MS Office tools. Strong communication and multitasking are essential for success in this fast-paced

Qualifications

• Proficient in MS Office 365 Suite, especially Teams and Outlook.
• Experience with Adobe Pro is a plus.
• Strong written and verbal communication across all levels.

Responsibilities

• Create Submittal and O&M manuals for ongoing projects.
• Manage high-volume email requests via shared Outlook inbox.
• Organize and file inbound emails and attachments in project folders.
• Collaborate with Customer Service Supervisor to coordinate job scheduling.
• Identify business-critical issues and collaborate to resolve.
• Support quotations team by inputting job data into BidTracer.
• Follow SOPs to complete administrative processes.
• Provide phone support as needed.

Skills

MS Office 365

Teams

Outlook

Adobe Pro

Communication

Time management

Organized

Deadline-driven

Multitasking

Integrity

Tools

BidTracer

Job description

Ferguson is seeking an organized Project Document Coordinator to provide administrative support to our Corporate Submittal Center team and Managers. The role supports the Regional Quotations team across Raleigh, Nashville, and Newport News, with a hybrid schedule in these markets.

You will manage submittals, maintain documentation, and ensure scheduling accuracy while using BidTracer and MS Office tools. Strong communication and multitasking are essential for success in this fast-paced