Hybrid Project Submittal & Documentation Specialist

Ferguson Enterprises, LLC; Raleigh (NC); Hybrid; USD 21,000 - 30,000; Full time

Benefits offered by this job

Hybrid work schedule

3 days in office per week

Job summary

Ferguson Enterprises, LLC is seeking an organized, detail-oriented Project Document Coordinator to support the Corporate Submittal Center team and managers in Raleigh, NC, Nashville, TN, and Newport News, VA. The role offers hybrid/flexible work options and collaboration with regional Quotations team.

The position requires proficiency in MS Office 365 (Teams/Outlook), strong written and verbal communication, and the ability to manage high-volume requests and multi-task across deadlines.

Qualifications

• Proficient in Microsoft Office 365 Suite, especially Teams and Outlook.
• Proficient in Adobe Pro is a plus.
• Excellent written and verbal communication skills with ability to communicate across all levels of the organization.

Responsibilities

• Create Submittal and Operation & Maintenance manuals for ongoing projects.
• Manage high-volume email requests via shared Outlook inbox.
• Organize and file inbound emails and attachments appropriately in project folders.
• Collaborate with Customer Service Supervisor to ensure job scheduling is coordinated accurately.
• Identify business critical issues quickly and collaborate with team members to resolve.
• Support quotations team through input of job information into quotations software site, BidTracer. Use and maintain established SOPs to complete administrative processes.
• Provide phone support for incoming calls as needed.

Skills

MS Office 365

Adobe Pro

Communication skills

Tools

BidTracer

Job description

Ferguson Enterprises, LLC is seeking an organized, detail-oriented Project Document Coordinator to support the Corporate Submittal Center team and managers in Raleigh, NC, Nashville, TN, and Newport News, VA. The role offers hybrid/flexible work options and collaboration with regional Quotations team.

The position requires proficiency in MS Office 365 (Teams/Outlook), strong written and verbal communication, and the ability to manage high-volume requests and multi-task across deadlines.