Hybrid Project Document Coordinator - Submittals

Ferguson Enterprises, Inc.; Nashville, Northern (NC, KY); Hybrid; USD 2,066,000 - 2,976,000; Full time

Benefits offered by this job

Hybrid work schedule

Health insurance

Dental coverage

Vision insurance

Paid time off

Life insurance

401(k) with company match

Job summary

Ferguson Enterprises, Inc. seeks a Project Document Coordinator to support the Corporate Submittal Center across Raleigh, Nashville, and Newport News locations.

You will create Submittal and O&M manuals, manage high-volume email requests, organize project files, and collaborate with the Quotations team for accurate scheduling. Proficiency in Microsoft Office 365 (Teams/Outlook) and Adobe Pro is essential, with strong communication, organization, and time-management skills in a deadline-driven

Qualifications

• Ability to collaborate and support quotations associates and managers in a team-oriented environment.
• Proficient in Microsoft Office 365 Suite, especially Teams and Outlook.
• Proficient in Adobe Pro is a plus.
• Excellent written and verbal communication skills with ability to communicate across all levels of the organization.
• Strong computer and typing skills.
• Ability to handle a highly deadline driven environment.
• Ability to be flexible and adaptable as this position often requires multi-tasking.
• Ability to identify business critical issues quickly and navigate priorities based on last minute changes.
• Be well organized, detail oriented, and have excellent time-management skills.
• Possess a high level of integrity and professionalism.

Responsibilities

• Create Submittal and Operation & Maintenance manuals for ongoing projects
• Manage high-volume email requests via shared Outlook inbox
• Organize and file inbound emails and attachments appropriately in project folders
• Collaborate with Customer Service Supervisor to ensure job scheduling is coordinated accurately
• Identify business critical issues quickly and collaborate with team members to resolve
• Support quotations team through input of job information into quotations software site, BidTracer
• Use and maintain established SOPs to complete administrative processes
• Provide phone support for incoming calls as needed

Skills

Teamwork

Office 365

Teams

Outlook

Adobe Acrobat

Communication

Typing

Deadline-driven

Multi-tasking

Time management

Tools

BidTracer

Job description

Ferguson Enterprises, Inc. seeks a Project Document Coordinator to support the Corporate Submittal Center across Raleigh, Nashville, and Newport News locations.

You will create Submittal and O&M manuals, manage high-volume email requests, organize project files, and collaborate with the Quotations team for accurate scheduling. Proficiency in Microsoft Office 365 (Teams/Outlook) and Adobe Pro is essential, with strong communication, organization, and time-management skills in a deadline-driven