Hybrid Project Coordinator: PMO & Operations Support

Commonwealth of Massachusetts; Canal District (MA); On-site; USD 56,000 - 70,000; Full time

Job summary

The Cannabis Control Commission in Worcester, MA is seeking a Project Coordinator to support the Operations Division with logistics, administrative tasks, and PMO-aligned project work. This role requires strong multi-tasking, attention to detail, and the ability to communicate effectively across teams.

You will report to the Project Manager and assist with planning, scheduling, and documentation, while coordinating with leadership and stakeholders and traveling as needed throughout the state.

Qualifications

• Minimum of 5 years of experience in a high-level administrative position supporting multiple projects and departments.
• Experience with inventory, asset management, or vendor coordination.
• Strong administrative and organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint, Outlook, and Teams).

Responsibilities

• Assist in planning, organizing, and managing project activities to meet goals and deadlines.
• Coordinate communication between project teams, leadership, and stakeholders to ensure alignment.
• Conduct project intake activities, including gathering initial requirements, clarifying scope, and documenting requests.
• Track project and matter progress, identify risks or potential issues, and recommend solutions or escalation paths.
• Prepare and update project schedules, reports, trackers, and documentation in alignment with PMO methodologies and standards.
• Facilitate project and coordination meetings, including preparing agendas, capturing decisions, and recording action items.
• Support adherence to PMO processes, templates, and quality standards across assigned projects and matters.

Skills

Project coordination

Communication

Organization

Attention to detail

Time management

Tools

Microsoft Office

Job description

The Cannabis Control Commission in Worcester, MA is seeking a Project Coordinator to support the Operations Division with logistics, administrative tasks, and PMO-aligned project work. This role requires strong multi-tasking, attention to detail, and the ability to communicate effectively across teams.

You will report to the Project Manager and assist with planning, scheduling, and documentation, while coordinating with leadership and stakeholders and traveling as needed throughout the state.