Hybrid Facilities Project Coordinator: Precision & Impact

Jimmy Jazz; Kansas City (MO); Hybrid; USD 74,501,000 - 80,231,000; Full time

Job summary

Worcester Communities seeks a detail-oriented Facilities Project Coordinator to support the Director of Facilities. You will manage project trackers, schedules, and vendor communications across the portfolio.

Responsibilities include tracking capital projects, verifying contracts and invoices, coordinating site walks, and maintaining accurate records in Google Drive. A strong eye for accuracy and timelines is essential.

Qualifications

• 2+ years of experience in project coordination, facilities administration, construction support, or property management administration.
• Must possess a valid driver’s license and reliable transportation for site visits.
• Proficient in Google Workspace; familiarity with property management platforms (Entrata) is a plus.

Responsibilities

• Track capital projects, renovations, and repairs; maintain project trackers.
• Verify contracts, POs, COIs before work begins; review invoices.
• Coordinate between facilities leadership, teams, contractors, and accounting.
• Gather estimates, inspection reports, and project photos for reporting.
• Ensure closeout paperwork, liens, permits, warranties; archive files.

Skills

Organization

Follow-through

Communication

Detail orientation

Education

High school diploma

Tools

Google Workspace

Entrata

Job description

Worcester Communities seeks a detail-oriented Facilities Project Coordinator to support the Director of Facilities. You will manage project trackers, schedules, and vendor communications across the portfolio.

Responsibilities include tracking capital projects, verifying contracts and invoices, coordinating site walks, and maintaining accurate records in Google Drive. A strong eye for accuracy and timelines is essential.