Project Coordinator

Coast And Harbor Associates, Inc.; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Coast And Harbor Associates, Inc. in Boston is seeking a Project Coordinator to support multiple Project Managers overseeing capital projects for a major State agency. This full-time, on-site role requires hands-on administration, scheduling, and coordination across design and construction phases.

You will prepare meeting minutes, assist with invoices and requisitions, coordinate bid packages, and help administer contracts. Strong communication and software skills are essential.

Qualifications

• At least two years’ experience in construction working for an owner, designer, or contractor.
• Strong administrative skills.
• Strong written and oral communication skills.
• In-depth knowledge of software packages including Microsoft Office, and at least one project management software program (such as PM Web, Procore, Prolog, or Project Team); and
• The ability to work as part of a project team and to readily adapt to changing project needs.

Responsibilities

• Provide support to Project Managers on multiple projects during design and construction of projects.
• Assist with project administration deliverables such as meeting minutes, invoices and requisitions for payment, and schedule updates.
• Assist Project Managers to assemble and properly advertise bid packages.
• Assist Project Managers to prepare and administer construction contracts.
• Prepare monthly MBE/WBE information for submission.
• Coordinate meetings schedule, assist with preparation of minutes, and attend meetings as necessary.
• Assist in preparation and submission of monthly reports.
• Assist in administration of the punch list and other activities related to award of Substantial Completion.
• Assist in assembling all necessary close‑out documentation, such as warranties and guarantees, as‑built documents, O&M manuals, and lien waivers.
• Perform office related duties such as greeting visitors, keeping office and kitchen supplies current, and ordering repairs for office equipment.
• Perform other administrative duties as assigned.

Skills

Strong administrative skills

Strong written and oral communication

Microsoft Office

Project management software (PM Web,/

Team player

Tools

PM Web

Procore

Prolog

Project Team

Microsoft Office

Job description

Project Coordinator

Owner’s Project Management firm seeks a Project Coordinator to support multiple Project Managers that are managing capital projects for a major State agency. The position will be full‑time, on‑site in Boston.

Responsibilities will include the following

• Provide support to Project Managers on multiple projects during design and construction of projects.
• Assist with project administration deliverables such as meeting minutes, invoices and requisitions for payment, and schedule updates.
• Assist Project Managers to assemble and properly advertise bid packages.
• Assist Project Managers to prepare and administer construction contracts.
• Prepare monthly MBE/WBE information for submission.
• Coordinate meetings schedule, assist with preparation of minutes, and attend meetings as necessary.
• Assist in preparation and submission of monthly reports.
• Assist in administration of the punch list and other activities related to award of Substantial Completion.
• Assist in assembling all necessary close‑out documentation, such as warranties and guarantees, as‑built documents, O&M manuals, and lien waivers.
• Perform office related duties such as greeting visitors, keeping office and kitchen supplies current, and ordering repairs for office equipment.
• Perform other administrative duties as assigned.

Qualifications:

• At least two years’ experience in construction working for an owner, designer, or contractor;
• Strong administrative skills;
• Strong written and oral communication skills;
• In-depth knowledge of software packages including Microsoft Office, and at least one project management software program (such as PM Web, Procore, Prolog, or Project Team); and
• The ability to work as part of a project team and to readily adapt to changing project needs.