Project Coordinator - Construction

BuildX LLC; Carver (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Company car

Competitive salary

Health insurance

Paid time off

Job summary

BuildX LLC in Carver, MA is hiring an Office Project Coordinator to keep every active build organized and documented. You’ll file contracts, permits, invoices, and schedules, and act as the office-side partner to field project managers, taking paperwork off their plates.

You’ll maintain project management software daily (logs, to-dos, budgets, documents), track town permits and deliveries, and ensure clear homeowner communications. Hybrid work: 3 days in the office, 2 days remote.

Qualifications

• Serious organizational skill with a system for personal life and work
• Extreme attention to detail for dates, numbers, and permits
• Strong computer skills and ability to learn new software quickly
• Clear, professional written communication
• Excellent follow-through and ability to close loops
• Ability to manage 8–12 active projects simultaneously
• Experience coordinating office tasks and project documentation

Responsibilities

• Own the project file for every active build: contracts, permits, invoices, photos, warranties
• Serve as office-side partner to field PMs; prep paperwork and manage chasing items
• Keep project management software current: logs, to-dos, schedules, budgets, documents
• Track permits, inspections, and town paperwork across multiple towns
• Monitor orders and deliveries; anticipate delays before issues arise
• Schedule and confirm subcontractors, inspections, and homeowner meetings
• Provide homeowners with clear, written confirmations and updates
• Build and maintain checklists, templates, and trackers for consistency

Skills

Organizational skills

Attention to detail

Fast computer skills

Written communication

Follow-through

Time management

Multi-project coordination

Tools

Excel/Google Sheets

JobTread

Buildertrend

Procore

CoConstruct

Job description

Benefits

• 401(k)
• Bonus based on performance
• Company car
• Competitive salary
• Health insurance
• Paid time off

Are you the person who organizes everything?

BuildX builds accessory dwelling units - small, complete homes that families add to their property so a loved one can live close by, in their own space, with their own front door. Every one of those builds is a real family waiting on us to get it right.

Our project managers run the job sites. This role runs everything behind them. You are the person in the office who keeps every active project organized, documented, scheduled, and moving - so that when a field PM needs a permit, a signature, a delivery date, or an answer, it is already handled.

If you are the one who color-codes the folders, catches the missing signature before anyone else does, and physically cannot leave an inbox at 400 unread - keep reading. This job was built for you.

What you’ll do

• Own the project file for every active build - contracts, change orders, permits, selections, invoices, photos, warranties. Filed the same way, every time, so anyone on the team can find anything in under a minute.


• Be the office-side partner to our field project managers. Prep their paperwork, chase what they need, and take everything off their plate that doesn’t require standing on a job site.


• Keep our project management software current - daily logs, to-dos, schedules, budgets, documents. If it happened today, it’s in the system today.


• Track permits, inspections and town paperwork across multiple towns, and keep a live status on every one.


• Track orders and deliveries. Know what’s ordered, what’s landed, and what’s running late before anyone has to ask you.


• Schedule and confirm subcontractors, inspections, and homeowner meetings.


• Keep homeowners informed - clear, fast, written confirmations and updates.


• Build and maintain the checklists, templates and trackers that make every project run the same way.

What we’re looking for

• Serious organizational skill. Not \"pretty organized\.\" The kind where you already have a system for your own life and it bothers you when other people don’t.


• Attention to detail that borders on uncomfortable. You notice the wrong date, the transposed number, the address that doesn’t match the permit.


• Genuinely fast and confident on a computer. Strong typing speed, strong Excel/Google Sheets, and the ability to learn new software quickly without being walked through it twice.


• Clear, professional written communication. Most of this job is writing.


• Follow-through. You close loops without being reminded.
  
• Comfortable running 8-12 active projects at once without dropping any of them.


• You want the work you do to actually matter to somebody.


• Three or more years in a role where you were responsible for keeping other people’s work organized - project coordination, operations, office management, scheduling, legal or medical admin, dispatch. The industry matters less than the track record.


• You live within 45 minutes of Carver, MA and can be in the office at least 3 days a week. This one is firm.

Helpful, but not required

• Construction, remodeling, architecture, engineering or trades background


• Experience with construction project management software (JobTread, Buildertrend, Procore, CoConstruct or similar)


• Experience with Massachusetts building permits or municipal paperwork


• Notary commission

What you do NOT need

You don’t need field experience, a construction degree, or the ability to swing a hammer. We will teach you the construction side. We cannot teach you to care about details - that part you bring with you.

Why BuildX

• We are a design-build company focused on one thing: accessory dwelling units for Massachusetts families. Fixed-price contracts, a 100-day build guarantee, and a completed portfolio we’re proud to walk people through.


• Small team, no bureaucracy. You will have direct access to ownership and real ownership of the systems you build.


• Hybrid schedule once you’re trained - 3 days in the Carver office, 2 days from home.

BuildX LLC is an equal opportunity employer.

Flexible work from home options available.