Hybrid Project Coordinator I – Billing & Accounts

Spectraforce Technologies, Inc.; Irvine (CA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an Account Coordinator I to manage day-to-day project details and support the account team in project management.

Responsibilities include routing within internal systems, regulatory/medical review processes, and preparing projects for print or live release. The role involves coordinating meetings, organizing materials, and maintaining trackers for project status across departments, with hybrid work arrangement and onsite days.

Qualifications

• Experience in project management, advertising or service business.
• Bachelor's degree or equivalent with up to 2 years of professional experience.
• Strong organizational and multi-tasking abilities.
• Excellent interpersonal and written/oral communication skills.
• Proficiency with MS Office and common business software.

Responsibilities

• Coordinate project routes and manage project details to ensure on-time, on-budget delivery.
• Support account team in providing input for Creative Team and participate in development sessions.
• Prepare projects for submission in review systems and maintain status trackers across departments.
• Coordinate live client meetings, including room setup, meals, and cleanup.

Skills

Prioritization

Communication

Teamwork

Independence

Discretion

Proficiency in MS Office

Attention to detail

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Adobe

Job description

Spectraforce Technologies, Inc. is seeking an Account Coordinator I to manage day-to-day project details and support the account team in project management.

Responsibilities include routing within internal systems, regulatory/medical review processes, and preparing projects for print or live release. The role involves coordinating meetings, organizing materials, and maintaining trackers for project status across departments, with hybrid work arrangement and onsite days.