Hybrid Project Coordinator for AEC Programs

Lowe Engineers; Chicago (IL); Hybrid; USD 43,000 - 59,000; Full time

Benefits offered by this job

Medical, Dental, Vision

FSA

Life Insurance

Disability Insurance

401(k) with up to 4% match

Paid vacation & sick time

11 paid holidays

Employee ownership options

Job summary

MacKay is seeking a proactive Project Coordinator in Chicago, IL. This hybrid role supports project teams with setup, documentation, and communication, leveraging Vantagepoint ERP for data entry, reporting, and invoicing.

The ideal candidate will have strong organizational skills, experience in AEC, and proficiency with Google Workspace. You will assist in managing project plans, meeting coordination, status reporting, and client communications while contributing to process improvements and

Qualifications

• Bachelor's degree in business administration or equivalent experience preferred.
• Minimum of four years of project coordination experience, preferably in AEC.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Learn MacKay’s project management systems and standards.
• Coordinate project meetings and prepare agendas.
• Assist project managers with status reports and project write-ups.
• Enter data in Vantagepoint ERP, generate reports, and support invoicing and forecasting.
• Maintain and update project documentation including contracts, permits, RFIs, and change orders.
• Support project billing and invoicing and assist with calendar management and travel arrangements.

Skills

Project coordination

Organizational skills

Verbal and written communication

multitask"

Education

Bachelor's degree preferred

Tools

Google Workspace

Job description

MacKay is seeking a proactive Project Coordinator in Chicago, IL. This hybrid role supports project teams with setup, documentation, and communication, leveraging Vantagepoint ERP for data entry, reporting, and invoicing.

The ideal candidate will have strong organizational skills, experience in AEC, and proficiency with Google Workspace. You will assist in managing project plans, meeting coordination, status reporting, and client communications while contributing to process improvements and