AEC Project Coordinator – Land Development (Hybrid)

BKF Engineers, Inc.; Sacramento (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Profit sharing

401k

Paid time off

9 Paid Holidays

Flexible schedules

Education reimbursement

Job summary

BKF Engineers, Inc. is seeking a Project Assistant to support project managers and the land development project assistant team.

The ideal candidate has 2–5 years of experience in the AEC industry, strong MS Office and PDF editing skills, and the ability to manage multiple tasks in a high-energy environment. Responsibilities include drafting correspondence, updating logs, tracking billing and progress reports, and coordinating meetings, submittals, RFIs, and contract documents.

Qualifications

• 2-5 years of experience as a Project Assistant or Coordinator, preferably within the AEC (Architecture, Engineering, and Construction) industry.
• Proficiency in Microsoft Office Suite and PDF editing tools (Bluebeam Revu preferred).
• Strong organizational and time management skills with the ability to prioritize in a fast-paced environment.
• Experience coordinating meetings, travel arrangements, and internal team events, including business development activities.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work both collaboratively and independently.
• Reliable transportation to travel between the office and various job sites as needed.
• AutoCAD experience is a plus but not required.

Responsibilities

• Assist project manager in preparation of draft letters and emails for project-related correspondence.
• Update and maintain electronic lists and logs.
• Track project billing and create monthly progress reports.
• Open project numbers for proposals and contracts.
• Set up project folders and file documentation.
• Monitor outstanding issues and coordinate with PMs and engineers.
• Track meetings and attendees lists.
• Plot and compile plan sets (pdf) during production and distribution.
• Coordinate submittals and RFIs with BKF and reviewing agencies.
• Draft contract documents for team review.
• Submit contract review requests to contracts team; track status.
• Assist with quarterly contract management reporting and follow-up.
• Request COIs.
• Visit sites to photograph conditions (requires transport).
• Pick-up/drop-off of project items (requires driver's license).
• Assist AR collections and aging reporting.

Skills

Microsoft Office Suite

Strong organizational skills

Time management

Written and verbal communication

Education

AEC industry experience

Tools

Bluebeam Revu

AutoCAD (nice to have)

MS Outlook

MS Word

MS Excel

Job description

BKF Engineers, Inc. is seeking a Project Assistant to support project managers and the land development project assistant team.

The ideal candidate has 2–5 years of experience in the AEC industry, strong MS Office and PDF editing skills, and the ability to manage multiple tasks in a high-energy environment. Responsibilities include drafting correspondence, updating logs, tracking billing and progress reports, and coordinating meetings, submittals, RFIs, and contract documents.