Program Coordinator - AEC Projects (Hybrid)

Parametrix; United States; Hybrid; USD 39,000 - 48,000; Full time

Benefits offered by this job

Comprehensive Healthcare

Employee Stock Ownership Plan (ESOP)

Performance-based bonuses

401(k) Plan

Paid Time Off

Paid Holidays

Job summary

Parametrix is seeking a Program Coordinator to join its Advisory Services team in the United States. This role supports program managers, controllers, and multidisciplinary teams with contracts, budgets, billing, schedules, and documentation.

You may lead coordination for smaller projects with oversight or assist senior team members on larger programs. You will build strong relationships, perform quality checks, and help manage contracts and invoices, ensuring organized records and timely

Qualifications

• High school diploma or equivalent is required.
• 1+ years of experience coordinating projects in the AEC industry.

Responsibilities

• Build strong relationships with program and project teams to ensure clear and effective communication.
• Perform initial quality control checks on program and project documents, focusing on formatting, proofreading, and agreement on graphical standards.
• Prepare, update, and distribute meeting materials, logs, reports, status updates, and other project communications.
• Support project setup and organization including file servers, project accounting, and SharePoint.
• Maintain organized records of executed agreements and key contract requirements. Handle data entry tasks.
• Help coordinate contracts and manage associated documentation.
• Help develop subconsultant agreements and amendments.
• Support the collecting, processing, and tracking of invoices and expenses to ensure payment.
• Manage program and project documentation to maintain organization and accessibility.
• Help track program and project budgets and financial progress.
• Anticipate program and project needs and interpret team input.

Education

High school diploma or equivalent

Job description

Parametrix is seeking a Program Coordinator to join its Advisory Services team in the United States. This role supports program managers, controllers, and multidisciplinary teams with contracts, budgets, billing, schedules, and documentation.

You may lead coordination for smaller projects with oversight or assist senior team members on larger programs. You will build strong relationships, perform quality checks, and help manage contracts and invoices, ensuring organized records and timely