Hybrid AEC Program Coordinator — Projects, Budgets & Docs

Parametrix; Seattle (WA); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Comprehensive Healthcare (medical, etc

Employee Stock Ownership Plan (ESOP)

Performance-based bonuses

401(k) Plan

Paid Time Off

Paid Holidays

Parental Bonding Leave

Job summary

Parametrix is seeking a Program Coordinator to support advisory services by coordinating contracts, budgets, billing, schedules, and documentation across multidisciplinary teams.

You will help set up projects, manage SharePoint and file systems, track invoices, and maintain organized records while communicating across teams and stakeholders. This role offers hybrid work options and competitive benefits.

Qualifications

• High school diploma or equivalent.
• 1+ years experience coordinating projects in the AEC industry.
• Strong organizational and communication skills.

Responsibilities

• Build strong relationships with program and project teams to ensure clear and effective communication.
• Perform initial quality control checks on program and project documents, focusing on formatting, proofreading, and agreement on graphical standards.
• Prepare, update, and distribute meeting materials, logs, reports, status updates, and other project communications.
• Support project setup and organization including file servers, project accounting, and SharePoint.
• Maintain organized records of executed agreements and key contract requirements.
• Help coordinate contracts and manage associated documentation.
• Help develop subconsultant agreements and amendments.
• Support the collecting, processing, and tracking of invoices and expenses to ensure payment.
• Manage program and project documentation to maintain organization and accessibility.
• Help track program and project budgets and financial progress.

Skills

Project coordination

Communication

Attention to detail

Documentation

Education

High school diploma or equivalent

Tools

SharePoint

Job description

Parametrix is seeking a Program Coordinator to support advisory services by coordinating contracts, budgets, billing, schedules, and documentation across multidisciplinary teams.

You will help set up projects, manage SharePoint and file systems, track invoices, and maintain organized records while communicating across teams and stakeholders. This role offers hybrid work options and competitive benefits.